How To Fix PV799 - No change to business event possible; archived attendance records exist

SAP Error Message - Details

• Message type: E = Error

• Message class: PV - Training and Event Management

• Message number: 799

• Message text: No change to business event possible; archived attendance records exist

What causes this issue?

It is not possible to change a business event if it already has
archived attendance records. Archived attendance records are
relationships between attendees and the business event type. These are
created either during follow-up processing or using report RHARCHIV.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Use report RHARCHIV to delete the archived attendance records.
Make the changes to the business event.
Use report RHARCHIV to create the archived attendance records.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PV799 - No change to business event possible; archived attendance records exist ?

  The SAP error message PV799, which states "No change to business event possible; archived attendance records exist," typically occurs in the context of managing business events in SAP, particularly in the area of event management or training management. This error indicates that there are archived attendance records associated with the business event you are trying to modify, which prevents any changes from being made.
  Cause:
  The primary cause of this error is that the system has archived attendance records for the business event you are attempting to change. In SAP, when attendance records are archived, it means that they are no longer available for direct modification or deletion. This is a common practice to maintain system performance and data integrity.
  Solution:
  To resolve this error, you can consider the following approaches:
  
  
  Check Archived Records: Review the archived attendance records associated with the business event. You may need to access the archive management tools in SAP to view these records.
  
  
  Unarchive Records: If it is necessary to make changes to the business event, you may need to unarchive the attendance records. This typically requires administrative access and may involve using specific transaction codes or programs designed for unarchiving data.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for guidance on how to handle archived records. This may include specific transaction codes or procedures for unarchiving.
  
  
  Contact SAP Support: If you are unable to resolve the issue on your own, consider reaching out to SAP support or your internal SAP support team for assistance. They may have additional tools or insights into how to handle archived records.
  
  
  Change Business Event: If the changes you are trying to make are not critical, consider whether you can create a new business event instead of modifying the existing one.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration) for managing archived data.
  Data Archiving: Understand the data archiving process in SAP, including how and why data is archived, and the implications for business processes.
  User Permissions: Ensure that you have the necessary permissions to access and modify archived records, as this may be restricted based on user roles.
  
  By following these steps, you should be able to address the PV799 error and proceed with your business event management tasks in SAP.