How To Fix PTRA_DIALOGUE007 - Retro acctg date &1 is earlier than personally-lowest retro acctg date &2

SAP Error Message - Details

• Message type: E = Error

• Message class: PTRA_DIALOGUE - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 007

• Message text: Retro acctg date &1 is earlier than personally-lowest retro acctg date &2

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message PTRA_DIALOGUE007 - Retro acctg date &1 is earlier than personally-lowest retro acctg date &2 ?

  The SAP error message PTRA_DIALOGUE007 indicates that there is an issue with the retroactive accounting date in relation to the lowest retroactive accounting date that is set for the employee. This typically occurs in the context of payroll processing when adjustments or corrections are being made to an employee's payroll data.
  Cause:
  The error arises when you attempt to enter a retroactive accounting date (&1) that is earlier than the lowest retroactive accounting date (&2) that has been defined for the employee in the system. This can happen in scenarios such as:
  
  Trying to process payroll changes or corrections for a period that is not allowed based on the employee's payroll history.
  The employee's retroactive accounting date has been set to a specific date, and any changes made must respect this limit.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check the Employee's Retroactive Accounting Date:
  
  Navigate to the employee's master data in the SAP system (usually in the PA30 transaction).
  Look for the "Payroll Status" or "Retroactive Accounting" section to find the lowest retroactive accounting date.
  
  
  
  Adjust the Retroactive Accounting Date:
  
  If necessary, you may need to adjust the retroactive accounting date for the employee. This can be done through the appropriate infotype (e.g., Infotype 0003 - Payroll Status).
  Ensure that the new date you set is appropriate and does not conflict with any payroll processing rules.
  
  
  
  Review Payroll Processing:
  
  Ensure that any payroll runs or adjustments you are trying to make are within the allowed retroactive accounting periods.
  If you are trying to process payroll for a period that has already been closed or finalized, you may need to reopen that period or make adjustments in a different way.
  
  
  
  Consult Documentation or Support:
  
  If you are unsure about the implications of changing the retroactive accounting date, consult your organization's SAP documentation or reach out to your SAP support team for guidance.
  
  
  
  Related Information:
  
  Infotypes: Familiarize yourself with relevant infotypes such as Infotype 0003 (Payroll Status) and Infotype 0000 (Actions) to understand how retroactive accounting dates are managed.
  Payroll Configuration: Understanding the payroll configuration settings in your SAP system can help you avoid similar issues in the future.
  SAP Notes: Check for any SAP Notes related to retroactive accounting and payroll processing that may provide additional insights or solutions.
  
  By following these steps, you should be able to resolve the error and proceed with the necessary payroll adjustments.