How To Fix PT_FMLA005 - The deduction period for FMLA rule "&1" ends on &2

SAP Error Message - Details

• Message type: E = Error

• Message class: PT_FMLA - FMLA Messages

• Message number: 005

• Message text: The deduction period for FMLA rule "&1" ends on &2

What causes this issue?

The FMLA request spans the end of a validity interval. The system
therefore set the end date of the FMLA request to the end of the
validity interval.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Enter a second FMLA request for the remainder of the original period.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PT_FMLA005 - The deduction period for FMLA rule "&1" ends on &2 ?

  The SAP error message PT_FMLA005 indicates that there is an issue with the Family and Medical Leave Act (FMLA) rule configuration in the system. Specifically, it suggests that the deduction period for the specified FMLA rule is ending on a date that is not valid or is causing a conflict in the system.
  Cause:
  
  Invalid Deduction Period: The deduction period for the FMLA rule may be set incorrectly, leading to an end date that does not align with the expected timeline for deductions.
  Configuration Issues: There may be issues in the configuration of the FMLA rules in the system, such as incorrect start or end dates, or overlapping periods that are not allowed.
  Data Entry Errors: Manual entry errors in the employee's leave records or FMLA rule settings could lead to this error.
  
  Solution:
  
  
  Review FMLA Rule Configuration:
  
  Go to the configuration settings for the FMLA rules in SAP (usually found in the IMG under Personnel Management).
  Check the deduction period settings for the specific FMLA rule indicated in the error message.
  Ensure that the start and end dates are correctly set and that they do not conflict with other rules or periods.
  
  
  
  Check Employee Records:
  
  Review the employee's leave records to ensure that there are no discrepancies or overlapping leave periods that could cause this error.
  Make sure that the employee's FMLA leave requests are correctly entered and that the dates align with the configured rules.
  
  
  
  Adjust Dates:
  
  If the deduction period is indeed incorrect, adjust the end date to a valid date that aligns with the company's FMLA policy and the employee's leave entitlement.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific guidance on configuring FMLA rules and resolving related errors.
  
  
  
  Testing:
  
  After making changes, test the configuration by simulating the leave request to ensure that the error does not reoccur.
  
  
  
  Related Information:
  
  FMLA Regulations: Familiarize yourself with the Family and Medical Leave Act regulations to ensure compliance with legal requirements.
  SAP Notes: Check for any relevant SAP Notes that may address known issues or provide additional guidance on FMLA configuration.
  Support: If the issue persists after troubleshooting, consider reaching out to SAP support or your internal SAP team for further assistance.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.