How To Fix PT_ARCH003 - Attendance quotas (infotype 2007) cannot be destroyed

SAP Error Message - Details

• Message type: E = Error

• Message class: PT_ARCH -

• Message number: 003

• Message text: Attendance quotas (infotype 2007) cannot be destroyed

What causes this issue?

Absence quotas (into type 2007) cannot be destroyed.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

The remaining time balance of the time quota is not 0 or none of the
absences linked to the time quota can be deleted.

Procedure for System Administrators

Ensure that the remaining time balance is 0 and that the absences can be
destroyed.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PT_ARCH003 - Attendance quotas (infotype 2007) cannot be destroyed ?

  The SAP error message PT_ARCH003 indicates that there is an issue with the attendance quotas stored in infotype 2007, which cannot be deleted or "destroyed." This error typically arises in the context of personnel administration and time management when attempting to archive or delete records related to employee attendance quotas.
  Cause:
  
  Existing Dependencies: The attendance quotas may have dependencies or references in other infotypes or records that prevent their deletion.
  Archiving Status: The records may be in a status that does not allow for deletion, such as being archived or locked.
  Data Integrity Constraints: SAP enforces data integrity rules, and if there are related records that rely on the attendance quotas, the system will not allow their deletion.
  Authorization Issues: The user may not have the necessary authorizations to delete or modify the attendance quotas.
  
  Solution:
  
  Check Dependencies: Review the employee's records to identify any dependencies or related infotypes that may be preventing the deletion of the attendance quotas. Ensure that there are no active records that reference the quotas.
  Review Archiving Status: Ensure that the attendance quotas are not in an archived state. If they are, you may need to unarchive them before attempting deletion.
  Data Consistency Check: Use transaction codes like SE16 or SE11 to check the database tables related to infotype 2007 for any inconsistencies or related records that may be causing the issue.
  Authorization Check: Verify that the user attempting to delete the quotas has the necessary authorizations. This can be checked with the help of a system administrator.
  Consult Documentation: Refer to SAP documentation or notes related to infotype 2007 and the specific error message for any additional guidance or known issues.
  Contact SAP Support: If the issue persists after checking the above points, consider reaching out to SAP support for further assistance.
  
  Related Information:
  
  Infotype 2007: This infotype is used to manage attendance quotas, such as vacation days, sick leave, etc.
  Archiving in SAP: Archiving is a process in SAP that allows for the removal of data from the database to improve performance. However, certain records must remain intact for data integrity.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PA20 (Display HR Master Data), and SARA (Archive Administration) for managing HR data.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.