How To Fix PT_ARCH001 - Leave entitlement (infotype 0005) cannot be destroyed

SAP Error Message - Details

• Message type: E = Error

• Message class: PT_ARCH -

• Message number: 001

• Message text: Leave entitlement (infotype 0005) cannot be destroyed

What causes this issue?

The leave entitlement cannot be destroyed.
This can be for the following reasons:
The deduction end date is after the <LS>Select Data Until</> date and
the time balance is less than or greater than 0.
None of the absences linked to the leave entitlement can be destroyed
since the end date of the absence is after the <LS>Select Data Until</>
date.
The deduction date of a generated leave entitlement is after the
<LS>Select Data Until</> date.

How to fix this error?

For <LS>Select Data Until</>, choose a date that is after or on the
deduction end date.
Ensure that the quota is deducted (time balance is equal to 0) and all
linked absences can be destroyed (absence end date is on or before the
<LS>Select Data Until</> date).
<ZH>Note</>
Generated quotas are not destroyed if the deduction end date for a quota
is after the date until which quotas are to be destroyed. This applies
even if the quota has already been completely deducted.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PT_ARCH001 - Leave entitlement (infotype 0005) cannot be destroyed ?

  The SAP error message PT_ARCH001, which states that "Leave entitlement (infotype 0005) cannot be destroyed," typically occurs when there is an attempt to delete or archive leave entitlement records in the SAP system, but the system has determined that these records cannot be removed due to certain constraints.
  Causes:
  
  Active Leave Entitlements: The leave entitlement records may still be active or in use, meaning that there are ongoing leave requests or balances associated with them.
  Dependencies: There may be dependencies on the leave entitlement records, such as payroll processing or other infotypes that reference the leave entitlement.
  Archiving Settings: The archiving settings for the infotype may not be correctly configured, preventing the deletion or archiving of records.
  Authorization Issues: The user attempting to delete or archive the records may not have the necessary authorizations to perform this action.
  
  Solutions:
  
  Check Active Leave Entitlements: Review the leave entitlement records to ensure that there are no active leave requests or balances. If there are, you may need to process or close these before attempting to delete or archive the records.
  Review Dependencies: Check for any dependencies on the leave entitlement records. Ensure that there are no ongoing payroll processes or other infotypes that reference the leave entitlement.
  Adjust Archiving Settings: If you are trying to archive the records, ensure that the archiving settings for infotype 0005 are correctly configured in the SAP system. This may involve working with your SAP Basis or technical team.
  User Authorizations: Verify that the user has the necessary authorizations to delete or archive leave entitlement records. If not, you may need to request additional permissions from your SAP security team.
  Consult Documentation: Refer to SAP documentation or notes related to infotype 0005 and archiving processes for any specific guidelines or troubleshooting steps.
  
  Related Information:
  
  Infotype 0005: This infotype is used to manage leave entitlements in SAP HR. It contains information about the types and amounts of leave that employees are entitled to.
  Archiving Process: The archiving process in SAP is designed to remove data from the database to improve performance and manage data volume. It is important to follow the correct procedures to ensure data integrity.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error message or provide additional troubleshooting steps.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or reach out to SAP support for further assistance.