How To Fix PRS218 - Qty &1 was changed to &2 due to entries in other open/billed document(s)

SAP Error Message - Details

• Message type: E = Error

• Message class: PRS - Message class for PROF_SERV packages.

• Message number: 218

• Message text: Qty &1 was changed to &2 due to entries in other open/billed document(s)

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message PRS218 - Qty &1 was changed to &2 due to entries in other open/billed document(s) ?

  The SAP error message PRS218 indicates that the quantity of a particular item in a document has been adjusted due to entries in other open or billed documents. This typically occurs in the context of project management or procurement processes where quantities are interrelated across different documents.
  Cause:
  
  Interdependencies: The error arises when there are dependencies between different documents (e.g., purchase orders, sales orders, or project-related documents) that affect the quantity of an item. For example, if a quantity in a purchase order is changed, it may impact related documents.
  Open Documents: There may be open documents that reference the same item, and changes in one document can lead to adjustments in the quantities of others.
  Billing Status: If a document has been billed or partially billed, it may restrict changes to quantities in related documents.
  
  Solution:
  
  Review Related Documents: Check the related documents that might be affecting the quantity. Look for any open or billed documents that reference the same item.
  Adjust Quantities: If necessary, adjust the quantities in the related documents to ensure consistency. This may involve changing the quantities in the original document or the related documents.
  Consult with Stakeholders: If you are unsure about the changes, consult with relevant stakeholders (e.g., project managers, procurement officers) to understand the implications of changing quantities.
  Use Transaction Codes: Utilize transaction codes like ME23N (Display Purchase Order) or VA03 (Display Sales Order) to view the details of the documents involved.
  Check for Errors: Ensure that there are no other errors or inconsistencies in the data that could be causing the issue.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message. SAP frequently releases notes that address known issues.
  Documentation: Refer to SAP documentation for detailed explanations of how quantities are managed across different document types.
  User Forums: Engage with SAP user forums or communities for insights from other users who may have encountered similar issues.
  
  By following these steps, you should be able to identify the cause of the PRS218 error and implement a solution to resolve it.