How To Fix /PRA/RESPONSIBILITY164 - Too many records selected to process Resp ID. Add selection criteria.

SAP Error Message - Details

• Message type: E = Error

• Message class: /PRA/RESPONSIBILITY -

• Message number: 164

• Message text: Too many records selected to process Resp ID. Add selection criteria.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /PRA/RESPONSIBILITY164 - Too many records selected to process Resp ID. Add selection criteria. ?

  The SAP error message /PRA/RESPONSIBILITY164 Too many records selected to process Resp ID. Add selection criteria. typically occurs when a report or transaction is trying to process a large number of records, exceeding the system's limits for handling data in a single operation. This can happen in various SAP modules, particularly in those dealing with responsibility assignments or similar data sets.
  Cause:
  
  Excessive Data Volume: The query or report is attempting to retrieve or process too many records at once, which can lead to performance issues or exceed system limits.
  Lack of Selection Criteria: The selection criteria used in the report or transaction may be too broad, resulting in a large dataset being selected.
  System Configuration: The system may have specific configurations or limitations on the number of records that can be processed in a single transaction.
  
  Solution:
  
  
  Add Selection Criteria: Modify the selection criteria in the report or transaction to narrow down the dataset. This can include:
  
  Specifying date ranges.
  Filtering by specific responsibility IDs or other relevant fields.
  Limiting the selection to specific organizational units or user groups.
  
  
  
  Use Pagination: If the report supports it, implement pagination to process records in smaller batches rather than all at once.
  
  
  Optimize Queries: If you have access to the underlying query or report logic, consider optimizing it to reduce the number of records being processed.
  
  
  Check System Settings: Consult with your SAP Basis team to check if there are any system settings or parameters that can be adjusted to allow for larger data processing, though this should be done cautiously.
  
  
  Run in Background: If applicable, consider running the report in the background, which may allow for better handling of larger datasets.
  
  
  Related Information:
  
  Transaction Codes: Depending on the context, you may be using specific transaction codes related to responsibility management, such as /PRA/RESPONSIBILITY or others.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions for common problems.
  Performance Monitoring: Monitor system performance and database load when running large reports to identify any bottlenecks or issues.
  
  If the problem persists after trying these solutions, it may be beneficial to consult with your SAP support team or reach out to SAP support for further assistance.