How To Fix PO852 - Occupied spool numbers for number range SPO_NUM in system

SAP Error Message - Details

• Message type: E = Error

• Message class: PO - Spooler message

• Message number: 852

• Message text: Occupied spool numbers for number range SPO_NUM in system

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message PO852 - Occupied spool numbers for number range SPO_NUM in system ?

  The SAP error message PO852 indicates that the system has run out of available spool numbers for the specified number range (SPO_NUM). This typically occurs when the spool number range has been exhausted, meaning that all the numbers in the defined range have been used up and there are no more available numbers to assign to new spool requests.
  Cause:
  
  Exhausted Number Range: The spool number range has been fully utilized, and there are no more numbers available for new spool requests.
  Configuration Issues: The number range configuration for spool requests may not be set up correctly, or the range may be too small for the volume of spool requests being generated.
  Retention Settings: Spool requests may not be getting deleted or archived as expected, leading to a buildup of used spool numbers.
  
  Solution:
  
  
  Check and Extend Number Range:
  
  Go to transaction code SNRO (Number Range Object Maintenance).
  Look for the number range object related to spool requests, typically SPO_NUM.
  Check the current range and consider extending it to allow for more spool numbers.
  
  
  
  Delete Old Spool Requests:
  
  Use transaction code SP01 to view and manage spool requests.
  Delete old or unnecessary spool requests to free up spool numbers.
  You can also set up a regular job to delete old spool requests automatically.
  
  
  
  Adjust Retention Settings:
  
  Review the retention settings for spool requests in transaction SPAD (Spool Administration).
  Ensure that the settings are appropriate for your system's usage patterns, allowing for timely deletion of old spool requests.
  
  
  
  Monitor Spool Usage:
  
  Regularly monitor the usage of spool numbers and requests to prevent future occurrences of this error.
  Set up alerts or reports to notify administrators when the spool number usage approaches its limit.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  SP01: Spool Request Management
  SPAD: Spool Administration
  SNRO: Number Range Object Maintenance
  
  
  
  Documentation: Refer to SAP Help documentation for detailed information on managing spool requests and number ranges.
  
  
  SAP Notes: Check for any relevant SAP Notes that may provide additional guidance or fixes related to spool number management.
  
  
  By following these steps, you should be able to resolve the PO852 error and prevent it from occurring in the future.