How To Fix PO401 - Entry & deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: PO - Spooler message

• Message number: 401

• Message text: Entry & deleted

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

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Smart SAP Assistant

• What is the cause and solution for SAP error message PO401 - Entry & deleted ?

  The SAP error message PO401 ("Entry & deleted") typically occurs in the context of purchasing documents, such as purchase orders or purchase requisitions. This error indicates that the system is trying to access an entry that has been deleted or is no longer available in the database.
  Cause:
  
  Deleted Entry: The most common cause is that the purchase order or requisition you are trying to access has been deleted or archived.
  Data Inconsistency: There may be inconsistencies in the database, possibly due to incomplete transactions or issues during data migration.
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to view or modify the document, leading to confusion about the document's status.
  System Errors: Occasionally, system errors or bugs can lead to this message being displayed.
  
  Solution:
  
  Check Document Status: Verify if the purchase order or requisition still exists in the system. You can do this by using transaction codes like ME23N (Display Purchase Order) or ME53N (Display Purchase Requisition).
  Review Change Logs: If you have access, check the change logs to see if the document was deleted and by whom. This can provide insight into whether it was a user action or a system process.
  Recreate the Document: If the document has indeed been deleted and is required, you may need to recreate it. Ensure that all necessary information is captured.
  Consult with IT Support: If you suspect a system error or data inconsistency, it may be necessary to consult with your IT support team or SAP Basis team to investigate further.
  Authorization Check: Ensure that you have the necessary permissions to access the document. If not, contact your system administrator to resolve any authorization issues.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME23N, ME53N, ME21N (Create Purchase Order), and ME22N (Change Purchase Order).
  SAP Notes: Check SAP Notes for any known issues related to this error message. SAP frequently updates its knowledge base with solutions to common problems.
  User Documentation: Review user manuals or training materials related to purchasing processes in SAP to ensure compliance with best practices.
  
  If the issue persists after trying the above solutions, it may be beneficial to escalate the matter to your SAP support team for further investigation.