How To Fix PLM_AUDIT_DOC003 - Versions and variants are ignored when documents are copied

SAP Error Message - Details

• Message type: E = Error

• Message class: PLM_AUDIT_DOC - Audit: Messages for Document Connection

• Message number: 003

• Message text: Versions and variants are ignored when documents are copied

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message PLM_AUDIT_DOC003 - Versions and variants are ignored when documents are copied ?

  The SAP error message PLM_AUDIT_DOC003 indicates that when you attempt to copy documents in the SAP PLM (Product Lifecycle Management) system, the system is ignoring versions and variants of those documents. This can occur in various scenarios, such as when copying documents in the Document Management System (DMS) or when dealing with audit documents.
  Cause
  The primary cause of this error message is that the system is designed to ignore versions and variants during the document copy process. This behavior is typically by design, as the system may not support copying versions or variants in certain contexts, or it may be configured to only copy the latest version of a document.
  Solution
  To resolve this issue, consider the following steps:
  
  
  Check Configuration Settings: Review the configuration settings in your SAP system related to document management and copying processes. Ensure that the settings allow for the copying of versions and variants if that is required for your business process.
  
  
  Use the Correct Copy Functionality: Ensure that you are using the appropriate transaction or function for copying documents. Some functions may not support copying versions or variants, while others might.
  
  
  Manual Copying: If the system does not support copying versions or variants automatically, you may need to manually create new documents for each version or variant you wish to copy.
  
  
  Consult Documentation: Review the SAP documentation or help files related to document management and the specific transaction you are using. There may be additional notes or guidelines on how to handle versions and variants.
  
  
  SAP Notes and Support: Check for any relevant SAP Notes that may address this issue. Sometimes, SAP releases patches or updates that can resolve specific error messages or enhance functionality.
  
  
  Contact SAP Support: If the issue persists and you cannot find a solution, consider reaching out to SAP Support for assistance. They can provide guidance based on your specific system configuration and requirements.
  
  
  Related Information
  
  SAP PLM Documentation: Familiarize yourself with the SAP PLM documentation, especially sections related to document management and version control.
  User Forums and Communities: Engage with SAP user communities or forums where you can find discussions related to similar issues. Other users may have encountered the same error and can share their solutions.
  Training and Workshops: Consider attending SAP training sessions or workshops that focus on document management and PLM processes to better understand how to manage versions and variants effectively.
  
  By following these steps, you should be able to address the PLM_AUDIT_DOC003 error and improve your document management processes within SAP.