How To Fix PLM_AUDIT_CGPL201 - Status locked is active - changes cannot be made

SAP Error Message - Details

• Message type: E = Error

• Message class: PLM_AUDIT_CGPL - Audit: Notifs from Generic Tool with Audit Specific Text

• Message number: 201

• Message text: Status locked is active - changes cannot be made

What causes this issue?

The selected function cannot be executed, because the audit component
&V1& has the status "Locked".

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PLM_AUDIT_CGPL201 - Status locked is active - changes cannot be made ?

  The SAP error message PLM_AUDIT_CGPL201 indicates that the status "locked" is active for a particular object, which prevents any changes from being made to it. This is commonly encountered in the context of Product Lifecycle Management (PLM) or other modules where document or object status management is critical.
  Cause:
  The error occurs when:
  
  An object (like a document, change request, or audit) is in a "locked" status, meaning it is not editable.
  The locking mechanism is typically used to prevent changes during critical processes, such as audits, reviews, or when the object is being processed by another user or system.
  The locking status may be due to a workflow process that has not been completed or has been interrupted.
  
  Solution:
  To resolve this issue, you can take the following steps:
  
  
  Check Object Status: 
  
  Navigate to the object in question and check its current status. You can do this through the relevant transaction code or application area in SAP.
  
  
  
  Unlock the Object:
  
  If you have the necessary permissions, you can change the status of the object from "locked" to "unlocked." This may involve:
  
  Completing any pending workflows.
  Changing the status manually if the system allows it.
  
  
  
  
  
  Consult with Workflow Administrator:
  
  If the object is part of a workflow, consult with the workflow administrator to understand why the object is locked and if it can be released.
  
  
  
  Check for Other Users:
  
  Ensure that no other users are currently editing or processing the object. If another user has it locked, you may need to wait until they are finished.
  
  
  
  Review Configuration:
  
  If this is a recurring issue, review the configuration settings related to status management in your SAP system. Ensure that the locking mechanism is set up correctly and that users are trained on how to handle locked statuses.
  
  
  
  SAP Notes and Support:
  
  Check for any relevant SAP Notes that might address this specific error. You can search the SAP Support Portal for updates or patches that may resolve the issue.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes related to PLM, such as C02 (Change Management) or C01 (Change Request).
  User Roles and Permissions: Ensure that users have the appropriate roles and permissions to change object statuses.
  Documentation: Review SAP documentation on status management and workflows to understand how to manage locked statuses effectively.
  
  If the issue persists after trying the above solutions, consider reaching out to your SAP support team for further assistance.