How To Fix PLM_AUDIT053 - Question list item &1 &2 is not used

SAP Error Message - Details

• Message type: E = Error

• Message class: PLM_AUDIT - PLM Audit Management: Audit Specific Messages

• Message number: 053

• Message text: Question list item &1 &2 is not used

What causes this issue?

Question list item &V1& &V2& cannot be transferred due to deviations in
the hierarchy profile &V3&. The item is to be inserted at level &V3&.
However, the hierarchy profile does not support this level.

System Response

The question list item &V1& will not be transferred by the system.

How to fix this error?

Check the subject and, if necessary, change the hierarchy profile &V3&
accordingly. You can also assign another question list to the audit.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PLM_AUDIT053 - Question list item &1 &2 is not used ?

  The SAP error message PLM_AUDIT053, which states "Question list item &1 &2 is not used," typically occurs in the context of SAP's Product Lifecycle Management (PLM) module, particularly when dealing with audit management or quality management processes. This error indicates that a specific question list item (identified by the placeholders &1 and &2) is not being utilized in the current context, such as an audit or inspection.
  Cause:
  
  Inactive Question List Item: The question list item may not be active or may have been deactivated in the system.
  Incorrect Configuration: The question list item may not be properly configured or linked to the relevant audit or inspection process.
  Data Inconsistency: There may be inconsistencies in the data, such as missing entries or incorrect references in the question list.
  Versioning Issues: If the question list has multiple versions, the version being referenced may not be the one currently in use.
  
  Solution:
  
  
  Check Question List Configuration:
  
  Navigate to the question list in the SAP system and verify that the item in question is active and correctly configured.
  Ensure that the question list is assigned to the appropriate audit or inspection process.
  
  
  
  Review Audit/Inspection Settings:
  
  Check the settings of the audit or inspection to ensure that it is correctly linked to the question list.
  Make sure that the question list is included in the audit or inspection template being used.
  
  
  
  Data Consistency Check:
  
  Perform a consistency check on the data related to the question list and the audit/inspection to identify any discrepancies.
  If necessary, correct any inconsistencies found.
  
  
  
  Version Management:
  
  If applicable, check if the correct version of the question list is being used. If there are multiple versions, ensure that the latest or intended version is active.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific guidance on managing question lists and audits in your version of SAP PLM.
  
  
  
  Contact SAP Support:
  
  If the issue persists after checking the above points, consider reaching out to SAP support for further assistance, providing them with the error message details and any relevant context.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PLM_AUDIT for managing audits and PLM_QM for quality management.
  SAP Notes: Check for any SAP Notes related to PLM_AUDIT053 for potential bug fixes or additional guidance.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, providing insights or solutions.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.