How To Fix PH300 - Entry invalid because retro accounting must be possible until & at least

PH300 - Overview

• Message type: E = Error

• Message class: PH - PA: Archiving & Reorganization

• Message number: 300

• Message text: Entry invalid because retro accounting must be possible until & at least

What causes this issue?

You have entered a retroactive accounting limit or an archiving date.
If you entered an archiving date, the system tries to calculate a
retroactive accounting limit based on it. The system checks your date
entries to ensure that you are not archiving payroll data that is still
required for retroactive accounting or evaluations. Depending on
whether you entered a retroactive accounting limit or an archiving
date, the problem is as follows:
The retroactive accounting limit that you entered is not far enough in
the past.
The retroactive accounting limit that the system has calculated from
the archiving date that you entered is not far enough in the past.

System Response

How to fix this error?

Depending on whether you want to enter a retroactive accounting date or
an archiving date, do the following:
Enter a retroactive accounting date that lies before &V1&.
Enter an archiving date from which the system can calculate a
retroactive accounting date that lies before &V1&.
Note that when the system calculates a retroactive accounting date from
an archiving date, it always leaves a certain gap between the two
dates. This is necessary because:
The payroll data is still required for evaluations in the system.
You also need the data for the calculation of averages, if you
calculate averages in your system.
The necessary size of the gap between the two dates depends on
country-specific conditions. For further information, see the
<ls>Application Help</>.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PH300 - Entry invalid because retro accounting must be possible until & at least ?

  The SAP error message PH300, which states "Entry invalid because retro accounting must be possible until & at least," typically occurs in the context of personnel administration and payroll processing. This error indicates that there is an issue with the retroactive accounting period for payroll entries, which is crucial for ensuring that any changes in employee data (like salary adjustments, promotions, etc.) are correctly reflected in payroll calculations.
  
  Cause:
  The error is usually caused by one of the following reasons:
  
  
  Retroactive Accounting Period: The date of the entry you are trying to process is outside the allowed retroactive accounting period. SAP has a defined period during which changes can be made retroactively, and if your entry falls outside this period, the system will not allow it.
  
  
  Configuration Settings: The configuration settings in the payroll module may not be set correctly, leading to restrictions on retroactive accounting.
  
  
  Employee Status: The employee's status (e.g., if they are