How To Fix PH106 - Create an active audit area for payroll results for data destruction

SAP Error Message - Details

• Message type: E = Error

• Message class: PH - PA: Archiving & Reorganization

• Message number: 106

• Message text: Create an active audit area for payroll results for data destruction

What causes this issue?

No policies have been defined in the <LS>Information Retention Manager
</> (IRM) for <LS>Information Lifecycle Management</> (ILM) for the
archiving object <DS:GLOS.3526B454AFAB52B9E10000009B38F974>HR: Payroll
Results</> (PA_CALC), which supports the data destruction function for
ILM.

System Response

In this system, <LS>Information Lifecycle Management</> is activated
with the ILM switch <LB>ILM</>. The programs for archiving object
PA_CALC are not executed without an active IRM policy.

How to fix this error?

Create an active IRM policy for archiving object PA_CALC.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PH106 - Create an active audit area for payroll results for data destruction ?

  The SAP error message PH106, which states "Create an active audit area for payroll results for data destruction," typically occurs in the context of payroll processing and data management within the SAP system. This error indicates that the system requires an active audit area to manage the payroll results before it can proceed with data destruction or archiving.
  Cause:
  The error is usually caused by one of the following reasons:
  
  Missing Audit Area: The system does not have an active audit area defined for the payroll results. An audit area is necessary for tracking and managing payroll data.
  Configuration Issues: There may be configuration issues in the payroll settings that prevent the creation of an active audit area.
  Data Destruction Process: The attempt to delete or archive payroll results without the necessary audit area in place triggers this error.
  
  Solution:
  To resolve the PH106 error, you can follow these steps:
  
  
  Check Audit Area Configuration:
  
  Go to the SAP transaction code SPRO (Customizing).
  Navigate to Payroll > Payroll Data > Audit Area.
  Ensure that an active audit area is defined for the relevant payroll schema.
  
  
  
  Create an Active Audit Area:
  
  If no audit area exists, you will need to create one. This can typically be done in the same configuration path mentioned above.
  Define the necessary parameters for the audit area, ensuring it aligns with your organization's payroll processing requirements.
  
  
  
  Review Payroll Results:
  
  Check if there are any pending payroll results that need to be processed before attempting to delete or archive data.
  Ensure that all payroll runs are completed and that there are no inconsistencies in the payroll results.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help guides specific to your version of SAP for detailed steps on configuring audit areas and managing payroll data.
  
  
  
  Testing:
  
  After making the necessary changes, test the payroll process again to ensure that the error does not reoccur.
  
  
  
  Contact SAP Support:
  
  If the issue persists after following the above steps, consider reaching out to SAP support for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PC00_MXX_CALC (Payroll Calculation), and SARA (Archive Administration) for managing payroll data.
  Data Archiving: Understand the data archiving process in SAP, especially for payroll data, to ensure compliance with legal and organizational data retention policies.
  SAP Notes: Check for any SAP Notes related to PH106 for additional insights or patches that may address the issue.
  
  By following these steps, you should be able to resolve the PH106 error and successfully manage payroll results in your SAP system.