How To Fix PH097 - Archiving date for time evaluation must be & or earlier

SAP Error Message - Details

• Message type: E = Error

• Message class: PH - PA: Archiving & Reorganization

• Message number: 097

• Message text: Archiving date for time evaluation must be & or earlier

What causes this issue?

You have changed the system default for the archiving date. You have
chosen a date that comes after the date proposed by the system.

System Response

The system proposed the archiving date to keep the distance from the
retroactive accounting limit to a minimum. Therefore, a later archiving
date is not possible.

How to fix this error?

Choose an earlier archiving date, or restore the system default.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PH097 - Archiving date for time evaluation must be & or earlier ?

  The SAP error message PH097, which states "Archiving date for time evaluation must be & or earlier," typically occurs in the context of archiving time evaluation data in the SAP Human Capital Management (HCM) module. This error indicates that the date you are trying to use for archiving is later than the date of the time evaluation data that exists in the system.
  Cause:
  The primary cause of this error is that the archiving date you specified is later than the latest time evaluation date in the system. In other words, the system is trying to archive data that has not yet been evaluated or processed, which is not allowed.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Time Evaluation Data: Review the time evaluation data in the system to determine the latest evaluation date. You can do this by checking the relevant infotypes (e.g., IT 2001, IT 2002) or using transaction codes like PT60 or PT50.
  
  
  Adjust Archiving Date: Ensure that the archiving date you are using is set to a date that is equal to or earlier than the latest time evaluation date. You may need to adjust the date in your archiving program or transaction.
  
  
  Run Time Evaluation: If there are pending time evaluations that need to be processed, run the time evaluation program (e.g., PT60) to ensure that all relevant data is evaluated before attempting to archive.
  
  
  Check Archiving Configuration: Verify the configuration settings for archiving in the SAP system. Ensure that the archiving object and the associated settings are correctly defined.
  
  
  Consult Documentation: If you are unsure about the archiving process or the specific settings, refer to the SAP documentation or help resources related to time evaluation and archiving in HCM.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PT60 (Time Evaluation) and SARA (Archive Administration).
  Archiving Objects: Understand the archiving objects related to time evaluation, such as "HCM_TIME" or similar, depending on your SAP version.
  SAP Notes: Check for any relevant SAP Notes that may address specific issues or provide additional guidance related to this error message.
  
  By following these steps, you should be able to resolve the PH097 error and successfully archive your time evaluation data. If the issue persists, consider reaching out to your SAP support team for further assistance.