How To Fix PH096 - Archiving date for trip data must be & or earlier

SAP Error Message - Details

• Message type: E = Error

• Message class: PH - PA: Archiving & Reorganization

• Message number: 096

• Message text: Archiving date for trip data must be & or earlier

What causes this issue?

You have changed the system default for the archiving date. You have
chosen a date that comes after the date proposed by the system.

System Response

The system proposed the archiving date to keep the distance from the
retroactive accounting limit to a minimum. Therefore, a later archiving
date is not possible.

How to fix this error?

Choose an earlier archiving date, or restore the system default.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PH096 - Archiving date for trip data must be & or earlier ?

  The SAP error message PH096, which states "Archiving date for trip data must be & or earlier," typically occurs in the context of archiving trip data in the SAP system. This error indicates that the date you are trying to use for archiving is later than the current date or the date of the trip data itself, which is not allowed.
  Cause:
  
  Invalid Archiving Date: The archiving date you specified is set to a future date or is later than the date of the trip data you are trying to archive.
  Data Integrity Rules: SAP enforces data integrity rules that prevent archiving of data that is not yet eligible for archiving based on its date.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check the Archiving Date: Ensure that the archiving date you are using is set to the current date or a date that is earlier than or equal to the date of the trip data you are trying to archive.
  
  
  Adjust the Archiving Date: If the archiving date is incorrect, modify it to a valid date. This can typically be done in the archiving transaction or program you are using.
  
  
  Review Trip Data Dates: Check the dates of the trip data you are attempting to archive. Make sure that the archiving date is appropriate for the data you are working with.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific guidelines on archiving trip data, as there may be additional requirements or considerations.
  
  
  Test in a Development Environment: If you are unsure about the changes, consider testing the archiving process in a development or test environment before applying it in production.
  
  
  Related Information:
  
  Transaction Codes: The error may occur in transactions related to archiving, such as SARA (Archive Administration) or specific trip data management transactions.
  Archiving Objects: Ensure you are familiar with the relevant archiving objects related to trip data (e.g., travel management).
  SAP Notes: Check for any relevant SAP Notes that may address this error or provide additional context or solutions.
  User Authorization: Ensure that you have the necessary authorizations to perform archiving operations in the SAP system.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP Basis or functional team for further assistance.