How To Fix PG638 - Missing entry in infotype, subtype or country grouping infotype

SAP Error Message - Details

• Message type: E = Error

• Message class: PG - Error Messages for Master Data Programs

• Message number: 638

• Message text: Missing entry in infotype, subtype or country grouping infotype

What causes this issue?

You must make an entry in the infotype, subtype and country grouping
fields. At the moment, at least one of these fields is initial.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Make entries in the empty fields. If you do not want to create table
entries, choose the "Cancel" Function (F12). The pop-up "Your entries
will be lost. Do you really want to cancel?" appears. Choose "Yes". The
line that contains the error is deleted, and you can continue with
processing.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PG638 - Missing entry in infotype, subtype or country grouping infotype ?

  The SAP error message PG638 "Missing entry in infotype, subtype or country grouping infotype" typically occurs when there is a missing configuration or data entry in the relevant infotype, subtype, or country grouping that is required for processing personnel data. This error is often encountered in the context of HR (Human Resources) modules, particularly when dealing with employee master data.
  Cause:
  
  Missing Infotype Data: The specific infotype (e.g., IT0001 for Organizational Assignment, IT0002 for Personal Data) or subtype that is being referenced does not have an entry in the system.
  Country Grouping Issues: The country grouping for the employee may not be correctly set up or may not have the necessary entries for the infotype being accessed.
  Configuration Issues: There may be a configuration issue in the system where the infotype or subtype is not properly defined or linked to the relevant country grouping.
  Data Inconsistencies: There may be inconsistencies in the employee master data that lead to the system being unable to find the required entries.
  
  Solution:
  
  
  Check Infotype Entries: 
  
  Go to the relevant infotype transaction (e.g., PA30 for maintaining HR master data) and check if the required infotype and subtype entries exist for the employee in question.
  If they are missing, you may need to create or update the entries.
  
  
  
  Review Country Grouping:
  
  Ensure that the country grouping for the employee is correctly set up. You can check this in the employee's master data or in the configuration settings.
  Verify that the infotype/subtype is configured for the specific country grouping.
  
  
  
  Configuration Check:
  
  If you have access to the configuration settings, check the configuration for the relevant infotype and subtype in the SPRO transaction (Customizing).
  Ensure that the infotype is correctly defined and linked to the appropriate country grouping.
  
  
  
  Consult Documentation: 
  
  Review SAP documentation or notes related to the specific infotype and subtype to ensure that all necessary configurations are in place.
  
  
  
  Testing: 
  
  After making the necessary changes, test the process again to see if the error persists.
  
  
  
  Related Information:
  
  Infotypes: Infotypes are data structures in SAP HR that store specific types of employee-related information. Each infotype can have multiple subtypes.
  Country Grouping: This is a classification that determines how certain HR data is processed based on the country in which the employee is located.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. You can search for PG638 in the SAP Support Portal.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP HR functional consultant or reach out to SAP support for further assistance.