How To Fix PG480 - Maximum number &1 of personnel numbers exceeded (&2)

SAP Error Message - Details

• Message type: E = Error

• Message class: PG - Error Messages for Master Data Programs

• Message number: 480

• Message text: Maximum number &1 of personnel numbers exceeded (&2)

What causes this issue?

&V2& personnel numbers were selected.
The fast entry function is not suitable for such a large number of
personnel numbers. The maximum is &V1&.

System Response

The system has selected only the first &V1& personnel numbers.

How to fix this error?

Enter the required data for these personnel numbers. Enter the
remaining ones in a second step.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PG480 - Maximum number &1 of personnel numbers exceeded (&2) ?

  The SAP error message PG480 "Maximum number &1 of personnel numbers exceeded (&2)" typically occurs in the context of personnel administration or payroll processing when a specific limit on the number of personnel numbers (employee records) that can be processed or displayed has been exceeded.
  Cause:
  
  Configuration Limits: The system has a predefined limit for the number of personnel numbers that can be processed in a single operation, which is defined in the configuration settings.
  Data Volume: The operation you are trying to perform (e.g., a report, a mass change, or a payroll run) is attempting to handle more personnel numbers than the system allows.
  Custom Programs: If you are using a custom program or report, it may not be handling the data volume correctly, leading to this error.
  
  Solution:
  
  
  Check Configuration Settings: 
  
  Review the configuration settings in the SAP system to determine the maximum number of personnel numbers allowed for the specific operation you are performing. This can often be found in the relevant customizing transaction (e.g., SPRO).
  If necessary, adjust the configuration to increase the limit, but be cautious as this may have performance implications.
  
  
  
  Limit the Selection Criteria:
  
  If you are running a report or transaction that allows for selection criteria, try to narrow down the selection to a smaller subset of personnel numbers. This can often be done by specifying additional filters (e.g., by organizational unit, employee status, etc.).
  
  
  
  Batch Processing:
  
  If the operation can be split into smaller batches, consider processing the personnel numbers in smaller groups to avoid exceeding the limit.
  
  
  
  Review Custom Code:
  
  If you are using a custom program, review the code to ensure it is designed to handle the expected volume of data. You may need to implement pagination or batch processing logic.
  
  
  
  Consult SAP Notes:
  
  Check the SAP Support Portal for any relevant SAP Notes that may address this specific error message or provide guidance on configuration settings.
  
  
  
  Related Information:
  
  Transaction Codes: Depending on the context, you may be using transaction codes like PA30 (Maintain HR Master Data), PA40 (Personnel Actions), or others related to HR processes.
  Performance Considerations: Increasing limits may lead to performance issues, so it’s essential to monitor system performance after making changes.
  Documentation: Refer to SAP Help documentation for detailed information on personnel administration and the specific transactions you are using.
  
  If the issue persists after trying the above solutions, it may be beneficial to consult with your SAP Basis or HR module support team for further assistance.