How To Fix PG258 - Record cannot be moved entirely outside of the period

SAP Error Message - Details

• Message type: E = Error

• Message class: PG - Error Messages for Master Data Programs

• Message number: 258

• Message text: Record cannot be moved entirely outside of the period

Self-Explanatory Message

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• What is the cause and solution for SAP error message PG258 - Record cannot be moved entirely outside of the period ?

  The SAP error message PG258, which states "Record cannot be moved entirely outside of the period," typically occurs in the context of financial postings or adjustments in SAP, particularly when dealing with periods in financial accounting or controlling modules. This error indicates that an attempt is being made to move a record (such as a journal entry or a cost allocation) to a period that is not valid or is closed.
  Cause:
  
  Closed Periods: The most common cause of this error is that the period you are trying to move the record to is closed. In SAP, financial periods are often closed to prevent further postings, and any attempt to move records to these periods will trigger this error.
  Incorrect Date Range: The date range specified for the movement may not align with the open periods in the system.
  Configuration Issues: There may be configuration settings in the financial module that restrict movements to certain periods.
  
  Solution:
  
  Check Period Status: Verify the status of the periods in question. You can do this by checking the period closing settings in the financial accounting module (transaction code OB52 for controlling periods).
  Open the Period: If the period is closed and you need to make adjustments, you may need to temporarily open the period. This should be done with caution and typically requires authorization.
  Adjust Posting Dates: If the record can be moved to a different period that is open, adjust the posting dates accordingly.
  Consult with Finance Team: If you are unsure about the implications of opening a period or moving records, consult with your finance team or SAP administrator to ensure compliance with accounting policies.
  Review Configuration: If this error occurs frequently, it may be worth reviewing the configuration settings related to period management in SAP to ensure they align with your organization's needs.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as OB52 (for managing periods) and FB50 (for general ledger postings).
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message, as there may be known issues or fixes provided by SAP.
  Documentation: Review SAP documentation or help files related to financial period management for a deeper understanding of how periods are managed in your specific SAP environment.
  
  By following these steps, you should be able to resolve the PG258 error and successfully manage your financial records within the appropriate periods.