How To Fix PG189 - Records do not exist for all selected personnel numbers

SAP Error Message - Details

• Message type: E = Error

• Message class: PG - Error Messages for Master Data Programs

• Message number: 189

• Message text: Records do not exist for all selected personnel numbers

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message PG189 - Records do not exist for all selected personnel numbers ?

  The SAP error message PG189 ("Records do not exist for all selected personnel numbers") typically occurs in the context of HR (Human Resources) modules when you are trying to access or process data for personnel numbers that do not have any associated records in the system. This can happen in various transactions, such as payroll processing, reporting, or data retrieval.
  Causes:
  
  Missing Data: The personnel numbers you are trying to access do not have any records in the relevant infotypes (e.g., infotype 0000 for actions, infotype 0001 for organizational assignment, etc.).
  Incorrect Personnel Numbers: The personnel numbers entered may be incorrect or do not exist in the system.
  Data Deletion: Records may have been deleted or not yet created for the selected personnel numbers.
  Authorization Issues: The user may not have the necessary authorizations to view the records for the selected personnel numbers.
  Selection Criteria: The selection criteria used in the transaction may be too restrictive, leading to no records being found.
  
  Solutions:
  
  Verify Personnel Numbers: Check the personnel numbers you are using to ensure they are correct and exist in the system.
  Check Infotypes: Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check if the relevant infotypes have records for the personnel numbers in question.
  Review Data Entry: Ensure that the data entry for the personnel numbers is complete and accurate.
  Check Authorizations: Ensure that you have the necessary authorizations to access the records for the personnel numbers.
  Adjust Selection Criteria: If applicable, broaden the selection criteria to include more personnel numbers or different time periods.
  Consult with HR Team: If you suspect that records should exist but do not, consult with your HR team to investigate further.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and others related to HR data management.
  Infotypes: Understand the infotypes relevant to the personnel numbers you are working with, as this will help in identifying missing data.
  SAP Notes: Check SAP Notes or the SAP Support Portal for any known issues or patches related to this error message.
  Documentation: Review SAP documentation or user manuals for guidance on handling HR data and troubleshooting common errors.
  
  By following these steps, you should be able to identify the cause of the PG189 error and take appropriate action to resolve it.