How To Fix PG156 - Employee &1 is not active on &2

SAP Error Message - Details

• Message type: E = Error

• Message class: PG - Error Messages for Master Data Programs

• Message number: 156

• Message text: Employee &1 is not active on &2

What causes this issue?

The employee was not active on the keydate specified; he has either
withdrawn or is a pensioner or his employment contract was suspended.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PG156 - Employee &1 is not active on &2 ?

  The SAP error message PG156 "Employee &1 is not active on &2" typically occurs in the context of Human Capital Management (HCM) or Payroll processing. This error indicates that the employee identified by the ID (&1) is not active on the specified date (&2). Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Employee Status: The employee may have a status that indicates they are inactive (e.g., terminated, on leave, etc.) on the specified date.
  Date Range: The date (&2) being referenced may fall outside the employee's active employment period. For example, if the employee was terminated before this date, they would not be considered active.
  Organizational Assignment: The employee may not have a valid organizational assignment on the specified date, which can happen if they were moved to a different position or department.
  Master Data Issues: There may be issues with the employee's master data that need to be corrected.
  
  Solutions:
  
  Check Employee Status: Verify the employee's status in the system. You can do this by checking the employee's master data in the relevant infotype (e.g., Infotype 0000 - Actions).
  Review Employment Dates: Ensure that the date you are trying to process (e.g., for payroll or reporting) falls within the employee's active employment period. You can check this in Infotype 0000.
  Organizational Assignment: Check the employee's organizational assignment in Infotype 0001 (Organizational Assignment) to ensure they are assigned to a valid position and organizational unit on the specified date.
  Correct Master Data: If there are discrepancies in the employee's master data, make the necessary corrections. This may involve updating infotypes or correcting any errors in the employee's records.
  Consult with HR: If you are unsure about the employee's status or the necessary corrections, consult with your HR department or the person responsible for maintaining employee records.
  
  Related Information:
  
  Infotypes: Familiarize yourself with relevant infotypes such as:
  
  Infotype 0000 (Actions)
  Infotype 0001 (Organizational Assignment)
  Infotype 0002 (Personal Data)
  Infotype 0006 (Addresses)
  
  
  Transaction Codes: Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to view and edit employee records.
  Authorization: Ensure you have the necessary authorizations to view and edit employee data in SAP.
  Documentation: Refer to SAP documentation or help files for more detailed information on handling employee records and understanding error messages.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.