How To Fix PG023 - Employee is no longer with the company since &

SAP Error Message - Details

• Message type: E = Error

• Message class: PG - Error Messages for Master Data Programs

• Message number: 023

• Message text: Employee is no longer with the company since &

What causes this issue?

You have entered data for an employee who has left the company.
This appears to make no sense.

System Response

The system informs you that this data will not be evaluated in payroll.

How to fix this error?

Check your entry and continue working or correct it.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PG023 - Employee is no longer with the company since & ?

  The SAP error message PG023 indicates that the employee you are trying to process is no longer with the company as of a specific date. This typically occurs in the context of personnel administration or payroll processing when attempting to perform actions related to an employee who has been terminated or has left the organization.
  Cause:
  
  Employee Termination: The employee has been officially terminated in the system, and their employment status has been updated to reflect that they are no longer active.
  End Date in Employment Record: The employee's record has an end date that is earlier than the date of the action you are trying to perform (e.g., payroll processing, time entry).
  Data Entry Error: There may be a mistake in the data entry, such as using the wrong employee ID or trying to process an employee who has already been marked as inactive.
  
  Solution:
  
  Verify Employment Status: Check the employee's status in the system. You can do this by navigating to the employee's personnel file and reviewing their employment status and termination date.
  Correct the Action Date: If you are trying to perform an action that is not valid for a terminated employee, ensure that the action date is appropriate. For example, if you are processing payroll, ensure you are not including terminated employees in the current payroll run.
  Reinstate Employee (if applicable): If the employee needs to be reinstated for any reason, you may need to follow the appropriate procedures to rehire them in the system.
  Consult HR Policies: Review your organization's HR policies regarding terminated employees to ensure compliance with procedures.
  Contact SAP Support: If you believe this message is appearing in error or if you need further assistance, consider reaching out to your SAP support team or consulting SAP documentation for more detailed troubleshooting steps.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check the employee's records.
  Documentation: Refer to SAP Help documentation for more details on handling employee records and understanding error messages.
  User Roles: Ensure that you have the appropriate permissions to view and modify employee records in SAP.
  
  By following these steps, you should be able to address the PG023 error message effectively.