How To Fix PFQ1080 - You cannot enter the number of hours worked for an absent employee

SAP Error Message - Details

• Message type: E = Error

• Message class: PFQ1 - ADP ITF

• Message number: 080

• Message text: You cannot enter the number of hours worked for an absent employee

What causes this issue?

You have indicated that the employee was absent (entry of an incident
code without incident hours), but you have also entered a number of
hours worked.

System Response

The system interrupts the processing.

How to fix this error?

Check your entries. You have a choice between:
entering an incident code with a number of incident hours and, if
necessary, a number of hours worked.
entering only an incident code,
entering a number of hours worked without incident code.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PFQ1080 - You cannot enter the number of hours worked for an absent employee ?

  The SAP error message PFQ1080, which states "You cannot enter the number of hours worked for an absent employee," typically occurs in the context of time management or payroll processing when an attempt is made to record hours for an employee who is marked as absent.
  Cause:
  
  Absence Status: The employee is currently marked as absent in the system (e.g., on leave, sick leave, vacation).
  Time Entry Restrictions: The system is configured to prevent time entry for employees who are not present at work.
  Incorrect Time Entry: The user may be trying to enter hours for a period where the employee is not scheduled to work.
  
  Solution:
  
  Check Employee Status: Verify the employee's absence status in the system. If the employee is indeed absent, you should not enter hours for that period.
  Adjust Time Entry: If the employee has returned from absence, ensure that their status is updated in the system before attempting to enter hours worked.
  Review Time Management Configuration: If you believe the entry should be allowed, check the configuration settings in the time management module to see if there are any rules preventing this entry.
  Consult with HR/Payroll: If you are unsure about the employee's status or the policies regarding time entry, consult with your HR or payroll department for clarification.
  
  Related Information:
  
  SAP Documentation: Refer to SAP Help documentation for more details on time management and absence handling.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check employee absence records.
  User Roles and Permissions: Ensure that you have the necessary permissions to make changes to employee time records.
  Error Logs: Check the system logs for any additional error messages or warnings that may provide more context about the issue.
  
  If the problem persists after following these steps, it may be necessary to escalate the issue to your SAP support team for further investigation.