How To Fix PFM_EA_PS168 - Balance of credits released in funds center & within the same fund

SAP Error Message - Details

• Message type: E = Error

• Message class: PFM_EA_PS -

• Message number: 168

• Message text: Balance of credits released in funds center & within the same fund

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message PFM_EA_PS168 - Balance of credits released in funds center & within the same fund ?

  The SAP error message PFM_EA_PS168 indicates that there is an issue with the balance of credits released in a funds center and within the same fund. This error typically arises in the context of Public Sector Management (PSM) and can occur during budget execution or when trying to post transactions that affect budgetary funds.
  Cause:
  The error message PFM_EA_PS168 usually occurs due to one or more of the following reasons:
  
  
  Budget Availability Control: The system checks the availability of budget funds before allowing transactions. If the credits released in the funds center exceed the available budget, this error will be triggered.
  
  
  Incorrect Configuration: There may be issues with the configuration of the funds management settings, such as budget types, funds centers, or commitment items.
  
  
  Posting Errors: If there are errors in the posting documents or if the transactions are not properly aligned with the budgetary controls, this can lead to the error.
  
  
  Fund Center Limitations: The fund center may have reached its limit for the budget, and no further credits can be released.
  
  
  Solution:
  To resolve the PFM_EA_PS168 error, you can take the following steps:
  
  
  Check Budget Availability: Review the budget availability for the funds center in question. Ensure that there are sufficient funds available to cover the transaction you are trying to post.
  
  
  Review Configuration: Verify the configuration settings in the Funds Management module. Ensure that the budget types, funds centers, and commitment items are correctly set up.
  
  
  Adjust Budget: If necessary, adjust the budget by releasing additional credits or reallocating funds to ensure that the funds center has enough budget to accommodate the transaction.
  
  
  Analyze Posting Documents: Check the posting documents for any discrepancies or errors. Ensure that all required fields are filled out correctly and that the documents comply with the budgetary controls.
  
  
  Consult with Finance Team: If you are unable to resolve the issue, consult with your finance or SAP support team for further assistance. They may have additional insights or access to tools that can help diagnose the problem.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP for budget management, such as FMAVCR01 (Budget Availability Control) and FMBB (Budgeting).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions for common problems.
  Documentation: Refer to SAP documentation on Funds Management and Budgeting for detailed guidance on configuration and troubleshooting.
  
  By following these steps, you should be able to identify the root cause of the PFM_EA_PS168 error and implement a solution to resolve it.