How To Fix PFM_12FI_AP016 - PAP &1 was deleted by &2 on day &3

SAP Error Message - Details

• Message type: E = Error

• Message class: PFM_12FI_AP - Message class for FI: payment authorization

• Message number: 016

• Message text: PAP &1 was deleted by &2 on day &3

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message PFM_12FI_AP016 - PAP &1 was deleted by &2 on day &3 ?

  The SAP error message PFM_12FI_AP016 indicates that a specific document or item (identified by &1) was deleted by a user (identified by &2) on a specific date (day &3). This message typically arises in the context of financial accounting or document management within SAP, particularly in the Accounts Payable (AP) module.
  Cause:
  
  Deletion of Document: The primary cause of this error is that a document or item that is being referenced has been deleted. This could happen due to user action or a batch job that processes deletions.
  Data Integrity Issues: If there are inconsistencies in the database or if a document was deleted while it was still being referenced by another process, this error may occur.
  User Permissions: Sometimes, users may not have the appropriate permissions to view or access certain documents, leading to confusion when a document is reported as deleted.
  
  Solution:
  
  Check Document Status: Verify the status of the document or item referenced by &1. You can do this by searching for the document in the relevant SAP transaction (e.g., FB03 for financial documents).
  Audit Trail: Review the audit trail or change logs to see who deleted the document and why. This can provide insights into whether the deletion was intentional or accidental.
  Restore Document: If the deletion was accidental and the document is still needed, you may need to restore it from a backup or recreate it if possible.
  User Training: Ensure that users are trained on the proper procedures for deleting documents to prevent accidental deletions in the future.
  Permissions Review: Review user permissions to ensure that only authorized personnel can delete important documents.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FB03 (Display Document), FBL1N (Vendor Line Item Display), and others that may help in tracking down the document.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions to common problems.
  System Logs: Review system logs for any additional error messages or warnings that may provide context for the deletion.
  Consult Documentation: Refer to SAP documentation or help files for more detailed information on handling document deletions and related error messages.
  
  If the issue persists after following these steps, it may be necessary to consult with your SAP support team or reach out to SAP directly for further assistance.