How To Fix PFM_1223 - Guarantee document entered is not valid

SAP Error Message - Details

• Message type: E = Error

• Message class: PFM_1 - Message class for POCLIS

• Message number: 223

• Message text: Guarantee document entered is not valid

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message PFM_1223 - Guarantee document entered is not valid ?

  The SAP error message PFM_1223, which states "Guarantee document entered is not valid," typically occurs in the context of the SAP Public Sector Management (PSM) module, particularly when dealing with guarantees or sureties in financial transactions.
  Cause:
  The error can arise due to several reasons, including:
  
  Invalid Guarantee Document Number: The guarantee document number entered may not exist in the system or may have been deleted or archived.
  Incorrect Document Type: The document type associated with the guarantee may not be valid for the transaction you are trying to perform.
  Status of the Guarantee Document: The guarantee document may be in a status that does not allow it to be used (e.g., it may be expired, canceled, or not yet approved).
  Authorization Issues: The user may not have the necessary permissions to access or use the guarantee document.
  Configuration Issues: There may be configuration settings in the system that are not aligned with the requirements for processing guarantee documents.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Verify the Guarantee Document:
  
  Check if the guarantee document number entered is correct and exists in the system.
  Ensure that the document is not archived or deleted.
  
  
  
  Check Document Type:
  
  Confirm that the document type associated with the guarantee is valid for the transaction you are attempting.
  
  
  
  Review Document Status:
  
  Check the status of the guarantee document to ensure it is active and can be used for the intended purpose.
  
  
  
  User Authorization:
  
  Ensure that the user has the necessary authorizations to access and use the guarantee document.
  
  
  
  Consult Configuration Settings:
  
  If you have access to configuration settings, review them to ensure they are set up correctly for handling guarantee documents.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific details related to guarantee documents in your version of SAP.
  
  
  
  Contact Support:
  
  If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes related to guarantee management in SAP, such as those for creating, displaying, or modifying guarantee documents.
  SAP Notes: Check for any SAP Notes related to the PFM_1223 error message, as they may provide additional insights or patches.
  Training and Documentation: Ensure that users are trained on the proper procedures for entering and managing guarantee documents to minimize errors.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.