How To Fix /PF1/MSG_PO_GENERAL216 - Item removal not possible (Clearing item posted in Accounting System)

SAP Error Message - Details

• Message type: E = Error

• Message class: /PF1/MSG_PO_GENERAL -

• Message number: 216

• Message text: Item removal not possible (Clearing item posted in Accounting System)

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

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Smart SAP Assistant

• What is the cause and solution for SAP error message /PF1/MSG_PO_GENERAL216 - Item removal not possible (Clearing item posted in Accounting System) ?

  The SAP error message /PF1/MSG_PO_GENERAL216 indicates that an item cannot be removed from a purchase order because it has a clearing item that has already been posted in the accounting system. This typically occurs when there are financial transactions associated with the item, such as invoices or payments, which prevent the item from being deleted or modified.
  Cause:
  
  Clearing Item Posted: The item in question has been cleared in the accounting system, meaning that there are financial entries that have been settled.
  Invoice or Payment: There may be an invoice or payment that has been processed against the purchase order item, which ties it to financial records.
  Document Flow: The document flow for the purchase order may show that the item is linked to other documents, making it non-removable.
  
  Solution:
  
  Check Document Flow: Review the document flow for the purchase order to identify any linked invoices or payments. You can do this by navigating to the purchase order and checking the document flow.
  Reverse Transactions: If there are invoices or payments associated with the item, you may need to reverse those transactions before you can remove the item from the purchase order.
  Consult with Finance Team: If you are unsure about reversing any transactions, consult with your finance or accounting team to ensure that you are following the correct procedures.
  Use Transaction Codes: You can use transaction codes like ME22N (Change Purchase Order) to attempt to modify the purchase order, but be aware that you may still encounter the same error if the item is linked to financial transactions.
  SAP Notes and Support: If the issue persists, check for any relevant SAP Notes or reach out to SAP support for further assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME23N (Display Purchase Order), ME22N (Change Purchase Order), and FB08 (Reverse Document) for handling financial documents.
  Document Types: Understand the different document types involved in the procurement process, as they can affect how items are managed in the system.
  User Permissions: Ensure that you have the necessary permissions to make changes to purchase orders and related financial documents.
  
  By following these steps, you should be able to address the error and understand the underlying issues related to the purchase order item removal.