How To Fix /PF1/MSG_PO_EV003 - Order account substition failed while retrieving the ORP items

SAP Error Message - Details

• Message type: E = Error

• Message class: /PF1/MSG_PO_EV -

• Message number: 003

• Message text: Order account substition failed while retrieving the ORP items

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /PF1/MSG_PO_EV003 - Order account substition failed while retrieving the ORP items ?

  The SAP error message /PF1/MSG_PO_EV003 Order account substitution failed while retrieving the ORP items typically occurs in the context of Purchase Order (PO) processing, particularly when there are issues with account assignment or substitution logic in the system. Here’s a breakdown of the potential causes, solutions, and related information for this error:
  Causes:
  
  
  Account Assignment Issues: The error may arise if the account assignment for the purchase order is not correctly set up or if the account assignment category is not compatible with the items being processed.
  
  
  Substitution Logic: The substitution logic defined in the system may not be able to find a valid account assignment for the items in the order. This could be due to missing or incorrect configuration in the substitution rules.
  
  
  Master Data Issues: There may be issues with the master data related to the materials or vendors involved in the purchase order. For example, if the material master does not have the necessary account assignment information.
  
  
  Configuration Errors: Incorrect configuration in the Financial Accounting (FI) or Materials Management (MM) modules can lead to this error. This includes settings related to account determination or substitution rules.
  
  
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to perform the account assignment or substitution, leading to this error.
  
  
  Solutions:
  
  
  Check Account Assignment: Review the account assignment category in the purchase order and ensure it is correctly set up. Make sure that the account assignment is valid for the items being processed.
  
  
  Review Substitution Rules: Check the substitution rules in the system to ensure they are correctly configured. You may need to adjust the rules to ensure they can handle the items in the purchase order.
  
  
  Validate Master Data: Ensure that the master data for materials and vendors is complete and accurate. Check if the necessary account assignment information is maintained in the material master.
  
  
  Configuration Review: Work with your SAP configuration team to review the settings in the FI and MM modules. Ensure that the account determination and substitution settings are correctly configured.
  
  
  Authorization Check: Verify that the user has the necessary authorizations to perform the actions related to account assignment and substitution.
  
  
  Debugging: If the issue persists, consider using the SAP debugging tools to trace the execution of the substitution logic and identify where it is failing.
  
  
  Related Information:
  
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently releases updates that may address specific bugs or issues.
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME21N (Create Purchase Order), ME22N (Change Purchase Order), and ME23N (Display Purchase Order) to troubleshoot the issue.
  
  
  Documentation: Review SAP documentation related to account assignment and substitution logic for further insights into how these processes work.
  
  
  Support: If you are unable to resolve the issue, consider reaching out to SAP support or your internal SAP support team for assistance.
  
  
  By following these steps, you should be able to identify and resolve the issue causing the error message /PF1/MSG_PO_EV003.