How To Fix /PF1/MSG_PO634 - Payment order &1/&2/&3 could not be changed (PO "For Release")

SAP Error Message - Details

• Message type: E = Error

• Message class: /PF1/MSG_PO -

• Message number: 634

• Message text: Payment order &1/&2/&3 could not be changed (PO "For Release")

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /PF1/MSG_PO634 - Payment order &1/&2/&3 could not be changed (PO "For Release") ?

  The SAP error message /PF1/MSG_PO634 indicates that a payment order cannot be changed because the associated Purchase Order (PO) is in a "For Release" status. This typically means that the PO is awaiting approval or is locked for changes until it is released.
  Cause:
  
  Purchase Order Status: The PO is in a status that does not allow changes. Specifically, it is marked as "For Release," meaning it is pending approval.
  Authorization Issues: The user may not have the necessary permissions to change the payment order or the associated PO.
  Workflow Process: The PO may be part of a workflow that requires certain approvals before changes can be made.
  
  Solution:
  
  
  Release the Purchase Order: 
  
  If you have the necessary permissions, you can release the PO. This is typically done through the transaction code ME29N (Change Purchase Order) or ME28 (Release Purchase Order). 
  Ensure that all necessary approvals are obtained before attempting to release the PO.
  
  
  
  Check User Authorizations: 
  
  Verify that the user attempting to make the change has the appropriate authorizations to modify the payment order and the associated PO. If not, contact your SAP security administrator to request the necessary permissions.
  
  
  
  Consult Workflow: 
  
  If the PO is part of a workflow, check the status of the workflow. You may need to follow up with the relevant approvers to expedite the approval process.
  
  
  
  Review PO Details: 
  
  Ensure that all required fields and conditions for the PO are met. Sometimes, missing information can prevent changes.
  
  
  
  Contact Support: 
  
  If the issue persists and you are unable to resolve it, consider reaching out to your SAP support team for further assistance.
  
  
  
  Related Information:
  
  
  Transaction Codes: 
  
  ME29N: Change Purchase Order
  ME28: Release Purchase Order
  ME23N: Display Purchase Order (to check the status of the PO)
  
  
  
  SAP Notes: 
  
  Check for any relevant SAP Notes that may address this specific error message or provide additional troubleshooting steps.
  
  
  
  Documentation: 
  
  Review SAP documentation related to Purchase Order management and payment processing for more context on the workflow and status management.
  
  
  
  By following these steps, you should be able to address the error message and proceed with the necessary changes to the payment order.