How To Fix /PF1/MSG_PO556 - Additional orders exist for this selection, not all orders shown

SAP Error Message - Details

• Message type: E = Error

• Message class: /PF1/MSG_PO -

• Message number: 556

• Message text: Additional orders exist for this selection, not all orders shown

Self-Explanatory Message

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To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message /PF1/MSG_PO556 - Additional orders exist for this selection, not all orders shown ?

  The SAP error message /PF1/MSG_PO556 indicates that there are additional purchase orders related to the selection you are trying to view, but not all of them are displayed in the current view. This can occur in various SAP transactions, particularly when dealing with purchase orders, and it typically means that the system has identified more orders than can be shown in the current context.
  Cause:
  
  Data Volume: The selection criteria you used may have returned a large number of purchase orders, and the system is configured to limit the number of records displayed at one time.
  Filters: There may be filters applied that limit the visibility of certain purchase orders.
  User Authorizations: The user may not have the necessary authorizations to view all the purchase orders related to the selection.
  System Configuration: The system may be configured to show only a subset of data for performance reasons.
  
  Solution:
  
  Adjust Selection Criteria: Modify your selection criteria to be more specific, which may help in reducing the number of purchase orders returned and allow you to see all relevant orders.
  Check Filters: Review any filters that may be applied in the transaction to ensure that they are not excluding relevant purchase orders.
  Increase Display Limit: If you have access to system configuration, consider increasing the limit on the number of records displayed in the transaction.
  Review Authorizations: Ensure that your user role has the necessary permissions to view all purchase orders. If not, contact your SAP administrator to adjust your authorizations.
  Use Alternative Transactions: If the current transaction does not allow you to view all orders, consider using alternative transactions or reports that may provide a more comprehensive view of the purchase orders.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME23N (Display Purchase Order) or ME2N (Purchase Orders by PO Number) that may help in viewing purchase orders.
  SAP Notes: Check SAP Notes for any known issues or updates related to this error message. Sometimes, specific patches or updates can resolve underlying issues.
  Documentation: Refer to SAP documentation or help files for more detailed information on handling purchase orders and related error messages.
  
  If the issue persists after trying the above solutions, it may be beneficial to consult with your SAP support team or a technical consultant for further assistance.