How To Fix /PF1/MSG_FH_GUI640 - Reconciliation date not specified for ordering party item &2 (PO &1)

SAP Error Message - Details

• Message type: E = Error

• Message class: /PF1/MSG_FH_GUI -

• Message number: 640

• Message text: Reconciliation date not specified for ordering party item &2 (PO &1)

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message /PF1/MSG_FH_GUI640 - Reconciliation date not specified for ordering party item &2 (PO &1) ?

  The SAP error message /PF1/MSG_FH_GUI640 indicates that a reconciliation date has not been specified for an ordering party item in a purchase order (PO). This error typically arises in the context of financial transactions and procurement processes within SAP.
  Cause:
  The error occurs when:
  
  A purchase order (PO) is created or processed without specifying a reconciliation date for an item that is associated with an ordering party.
  The reconciliation date is a required field for certain types of transactions, particularly in scenarios involving intercompany transactions or specific financial reporting requirements.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check the Purchase Order:
  
  Go to the transaction code ME23N (Display Purchase Order) and enter the PO number mentioned in the error message.
  Review the item details for the ordering party item (item &2) and check if the reconciliation date is missing.
  
  
  
  Specify the Reconciliation Date:
  
  If the reconciliation date is indeed missing, you can edit the purchase order (using ME22N - Change Purchase Order) and enter the required reconciliation date for the relevant item.
  Ensure that the date entered is valid and meets the business requirements.
  
  
  
  Consult with Your Finance Team:
  
  If you are unsure about what date to enter or the implications of the reconciliation date, consult with your finance or accounting team to ensure compliance with internal policies.
  
  
  
  Check Configuration Settings:
  
  If this error occurs frequently, it may be worth checking the configuration settings in the SAP system to see if the reconciliation date is set as a mandatory field for certain types of purchase orders or items.
  
  
  
  Testing:
  
  After making the necessary changes, try to process the purchase order again to see if the error is resolved.
  
  
  
  Related Information:
  
  Transaction Codes: 
  
  ME23N - Display Purchase Order
  ME22N - Change Purchase Order
  
  
  Documentation: Review SAP documentation or help files related to purchase order processing and reconciliation dates for more detailed information.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance.
  
  If the issue persists after following these steps, it may be necessary to involve your SAP support team or consult with SAP support for further assistance.