How To Fix /PF1/MSG_BCE_ARCHIVE004 - You are not authorized to archive &1

SAP Error Message - Details

• Message type: E = Error

• Message class: /PF1/MSG_BCE_ARCHIVE -

• Message number: 004

• Message text: You are not authorized to archive &1

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /PF1/MSG_BCE_ARCHIVE004 - You are not authorized to archive &1 ?

  The SAP error message /PF1/MSG_BCE_ARCHIVE004 indicates that a user is attempting to perform an archiving operation for a specific object (denoted by &1), but they do not have the necessary authorization to do so. This is a common issue in SAP systems where user roles and authorizations are strictly managed.
  Cause:
  The primary cause of this error is a lack of appropriate authorization in the user's role to perform archiving operations on the specified object. This could be due to:
  
  Missing Authorization Object: The user’s role does not include the necessary authorization object for archiving.
  Incorrect Role Assignment: The user may not have been assigned the correct role that includes archiving permissions.
  Profile Issues: The user profile may not be updated or may not include the required permissions.
  
  Solution:
  To resolve this issue, you can follow these steps:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after the error occurs to see which authorization check failed. This will provide insight into what specific authorization is missing.
  
  
  
  Review User Roles:
  
  Go to transaction code SU01 to check the user’s roles and profiles.
  Ensure that the user has the necessary roles assigned that include archiving permissions.
  
  
  
  Modify Roles:
  
  If the user lacks the necessary authorizations, you may need to modify the user’s role or create a new role that includes the required authorization objects for archiving.
  Common authorization objects related to archiving include S_ARCHIVE and S_DATASET.
  
  
  
  Consult with Security Team:
  
  If you do not have the necessary permissions to change roles or authorizations, contact your SAP security team or administrator to request the required access.
  
  
  
  Testing:
  
  After making changes to the user’s roles or authorizations, have the user log out and log back in to test if the issue is resolved.
  
  
  
  Related Information:
  
  
  Authorization Objects: Familiarize yourself with the relevant authorization objects for archiving in SAP. This can include:
  
  S_ARCHIVE: General archiving authorizations.
  S_DATASET: Authorizations for file access, which may be relevant depending on the archiving method used.
  
  
  
  Transaction Codes:
  
  SU01: User maintenance.
  SU53: Display authorization check.
  PFCG: Role maintenance, where you can create or modify roles.
  
  
  
  Documentation: Refer to SAP documentation or your organization’s internal guidelines for managing user roles and authorizations.
  
  
  By following these steps, you should be able to identify and resolve the authorization issue causing the error message /PF1/MSG_BCE_ARCHIVE004.