How To Fix PE661 - All of the records required for employee & have not been selected

SAP Error Message - Details

• Message type: E = Error

• Message class: PE - Shift Planning: Messages

• Message number: 661

• Message text: All of the records required for employee & have not been selected

What causes this issue?

You want to carry out shift planning for employee &V1&. In the period
selected, you do not have enough authorization to import all the
infotype records required. The authorization for infotype &V2& is
missing.

System Response

The system cannot select all the infotype records required.

How to fix this error?

Arrange to have your authorizations modified so that the system can
import all the infotype records required.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PE661 - All of the records required for employee & have not been selected ?

  The SAP error message PE661 indicates that not all of the required records for an employee have been selected during a payroll processing or reporting operation. This error typically arises in the context of payroll processing when the system expects certain data records to be present for an employee, but they are missing or not selected.
  Causes:
  
  Missing Master Data: The employee may not have all the necessary master data records (e.g., infotypes) maintained in the system. This could include missing personal data, organizational assignment, or payroll-related infotypes.
  Incorrect Selection Criteria: The selection criteria used for the payroll run or report may not include all the necessary records for the employee.
  Data Inconsistencies: There may be inconsistencies or errors in the employee's data that prevent the system from processing the records correctly.
  Incomplete Payroll Period: The payroll period may not be fully defined or completed, leading to missing records for that period.
  
  Solutions:
  
  
  Check Master Data: Verify that all required infotypes for the employee are correctly maintained. This includes checking infotypes such as:
  
  0000 (Actions)
  0001 (Organizational Assignment)
  0002 (Personal Data)
  0006 (Addresses)
  0014 (Recurring Payments/Deductions)
  0015 (Additional Payments)
  0016 (Contract Elements)
  0021 (Family/Related Person)
  0022 (Education)
  0023 (Previous Employment)
  
  Ensure that the relevant infotypes are filled out correctly and contain valid data.
  
  
  Review Selection Criteria: If you are running a report or payroll, check the selection criteria to ensure that they are set up to include all necessary records for the employee.
  
  
  Run Consistency Checks: Use SAP tools to run consistency checks on the employee's data. This can help identify any discrepancies or missing information.
  
  
  Check Payroll Status: Ensure that the payroll period is open and that all necessary actions have been completed for the employee in that period.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific details on the infotypes and records required for payroll processing.
  
  
  Contact Support: If the issue persists after checking the above, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check and maintain employee records.
  Payroll Processing: Familiarize yourself with the payroll processing steps in SAP, including the importance of maintaining accurate and complete employee data.
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to error PE661 or provide additional troubleshooting steps.
  
  By following these steps, you should be able to identify and resolve the cause of the PE661 error in SAP.