How To Fix PE616 - Calculated duration does not match period entered

SAP Error Message - Details

• Message type: E = Error

• Message class: PE - Shift Planning: Messages

• Message number: 616

• Message text: Calculated duration does not match period entered

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message PE616 - Calculated duration does not match period entered ?

  The SAP error message PE616, "Calculated duration does not match period entered," typically occurs in the context of time management or payroll processing within SAP. This error indicates that there is a discrepancy between the duration of time that has been calculated by the system and the time period that has been manually entered by the user.
  Causes:
  
  Incorrect Time Entry: The user may have entered a time period that does not align with the calculated duration based on the employee's work schedule or time records.
  Work Schedule Issues: The employee's work schedule may not be correctly defined, leading to incorrect calculations of working hours.
  Absences or Leave: If there are absences or leave records that have not been accounted for, the calculated duration may differ from the expected period.
  Configuration Errors: There may be issues with the configuration of the time management or payroll settings in SAP.
  Data Entry Errors: Mistakes in entering data related to time management, such as incorrect dates or hours, can lead to this error.
  
  Solutions:
  
  Verify Time Entries: Check the time entries for the employee to ensure that they are correct and match the expected duration.
  Review Work Schedule: Ensure that the employee's work schedule is correctly defined in the system. This includes checking for any changes in the schedule that may not have been updated.
  Check Absences: Review any absence records to ensure they are correctly entered and accounted for in the calculations.
  Adjust Periods: If the calculated duration is correct, consider adjusting the manually entered period to match the calculated duration.
  Consult Configuration: If the issue persists, consult with your SAP configuration team to review the settings related to time management and payroll to ensure they are set up correctly.
  Use SAP Notes: Check for any relevant SAP Notes or updates that may address this specific error or provide additional guidance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data) or PT60 (Time Evaluation) to review and correct time data.
  Documentation: Refer to SAP documentation or help files for detailed information on time management and payroll processing.
  Support: If the issue cannot be resolved internally, consider reaching out to SAP support for assistance.
  
  By following these steps, you should be able to identify the cause of the PE616 error and implement a solution to resolve it.