How To Fix PBAS_SERVICE042 - Grouped data for personnel number &1 does not match &2

SAP Error Message - Details

• Message type: E = Error

• Message class: PBAS_SERVICE - HR Master Data: Service Functions

• Message number: 042

• Message text: Grouped data for personnel number &1 does not match &2

What causes this issue?

Personnel number &V1& and &V2& are supposed to be grouped with the
grouping value &V4& for infotype &V3&. However, the number of data
records of the infotype is not the same for these personnel numbers.

System Response

The system identifies all affected data records as inconsistent.

How to fix this error?

Notify your system administrator.

Procedure for System Administrators

The inconsistency described above can have several causes. The most
likely causes are:
Customer-specific settings for grouping infotypes have been changed
without the database being adjusted accordingly.
A customer program was used to add data to the database, without
reference to the grouping values.
The infotype is not supposed to be grouped, but the grouping mechanism
was activated inadvertently.
You must first identify the cause of the inconsistencies. You can use
report <DS:RE.RPUFIXDS>RPUFIXDS</> to do this.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PBAS_SERVICE042 - Grouped data for personnel number &1 does not match &2 ?

  The SAP error message PBAS_SERVICE042 indicates that there is a mismatch in the grouped data for a specific personnel number. This typically occurs in the context of personnel administration or payroll processing when the system expects certain data to be consistent but finds discrepancies.
  Cause:
  The error can arise due to several reasons, including:
  
  
  Data Inconsistency: The grouped data for the personnel number does not match the expected values. This could be due to incorrect entries in the database or changes made to the data that were not properly updated across all relevant tables.
  
  
  Configuration Issues: There may be configuration settings in the SAP system that are not aligned with the data being processed, leading to mismatches.
  
  
  Custom Developments: If there are custom programs or enhancements in place, they might not be handling the data correctly, leading to inconsistencies.
  
  
  Data Migration Issues: If data was migrated from another system or during an upgrade, there may have been errors in the migration process that resulted in mismatched data.
  
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check Data Consistency: Verify the data for the personnel number in question. Look for any discrepancies in the relevant infotypes (e.g., infotype 0001 for organizational assignment, infotype 0002 for personal data, etc.).
  
  
  Review Configuration: Ensure that the configuration settings related to personnel administration and payroll are correctly set up. This includes checking the grouping settings and any related parameters.
  
  
  Debugging: If you have access to the development environment, you can debug the program or transaction that is generating the error to identify where the mismatch is occurring.
  
  
  Consult Documentation: Review SAP notes and documentation related to the error message. SAP may have provided specific guidance or patches for known issues.
  
  
  Data Correction: If you identify specific data entries that are incorrect, you may need to correct them manually or through a batch process, depending on the volume of data.
  
  
  Contact SAP Support: If the issue persists and you cannot identify the cause, consider reaching out to SAP support for assistance. Provide them with the error message details and any relevant context.
  
  
  Related Information:
  
  Transaction Codes: You may want to use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check the personnel data.
  SAP Notes: Search for relevant SAP Notes in the SAP Support Portal that may address this specific error message.
  Documentation: Review the SAP Help Portal for documentation on personnel administration and payroll processing to understand the expected data structure and configurations.
  
  By following these steps, you should be able to identify and resolve the cause of the PBAS_SERVICE042 error in your SAP system.