How To Fix PBAS_SERVICE007 - Data record for key &1 must not be deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: PBAS_SERVICE - HR Master Data: Service Functions

• Message number: 007

• Message text: Data record for key &1 must not be deleted

What causes this issue?

You attempted to delete the data record for the key &V1&. However, the
infotype of the record has the time constraint "A", that is, there must
always be exactly one data record from 1/1/1800 to 12/31/9999. This
data record must not be deleted.

System Response

The system does not permit you to delete the record.

How to fix this error?

You can change the data record but not delete it.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PBAS_SERVICE007 - Data record for key &1 must not be deleted ?

  The SAP error message PBAS_SERVICE007 indicates that there is an attempt to delete a data record that is not allowed to be deleted. This typically occurs in the context of business partner data or similar records where certain constraints or dependencies prevent deletion.
  Cause:
  
  Data Integrity Constraints: The record you are trying to delete may be linked to other records or transactions in the system. For example, if the record is being referenced in other tables or has dependencies, SAP will prevent its deletion to maintain data integrity.
  Status of the Record: The record may be in a status that does not allow deletion. For instance, if it is marked as "active" or "in use," the system will not permit deletion.
  Authorization Issues: The user may not have the necessary permissions to delete the record, leading to this error message.
  Configuration Settings: Certain configuration settings in the SAP system may restrict the deletion of specific types of records.
  
  Solution:
  
  Check Dependencies: Investigate if the record is linked to other records or transactions. You can use transaction codes like SE11 (Data Dictionary) or SE16 (Data Browser) to check for dependencies in related tables.
  Change Status: If the record is in a status that prevents deletion, consider changing its status to a permissible one (if applicable) or follow the business process to deactivate it before attempting deletion.
  Review Authorizations: Ensure that the user attempting the deletion has the necessary authorizations. You may need to consult with your SAP security team to verify and adjust user roles if needed.
  Consult Documentation: Review the relevant SAP documentation or configuration settings that pertain to the specific module you are working with. There may be specific guidelines on how to handle deletions for that module.
  Use Alternative Methods: If deletion is not possible, consider marking the record as inactive or archiving it instead, depending on your business requirements.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes related to the specific module (e.g., BP for Business Partner) to manage records effectively.
  SAP Notes: Check SAP Notes for any known issues or additional guidance related to the error message PBAS_SERVICE007.
  Support: If the issue persists, consider reaching out to SAP support or your internal SAP support team for further assistance.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.