How To Fix PB318 - Error in creating assignment between old and new personnel number

SAP Error Message - Details

• Message type: E = Error

• Message class: PB - PD: Message IDs Org. Management

• Message number: 318

• Message text: Error in creating assignment between old and new personnel number

What causes this issue?

An error has occurred in the creation of an assignment between the old
personnel number and the new personnel number.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

You can create this assignment using report RHHANDLERELATIONS.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PB318 - Error in creating assignment between old and new personnel number ?

  The SAP error message PB318, which states "Error in creating assignment between old and new personnel number," typically occurs during personnel administration processes, particularly when transferring or changing employee data. This error can arise due to various reasons, and understanding the cause is essential for resolving it.
  Causes of PB318 Error
  
  Invalid Personnel Number: The old or new personnel number may not exist in the system or may have been incorrectly entered.
  Data Inconsistencies: There may be inconsistencies in the employee data, such as missing or incorrect information in related infotypes.
  Authorization Issues: The user may not have the necessary authorizations to perform the action related to personnel number changes.
  Technical Issues: There could be underlying technical issues, such as database locks or system errors.
  Configuration Issues: The system configuration for personnel administration may not be set up correctly, leading to assignment errors.
  
  Solutions to PB318 Error
  
  
  Verify Personnel Numbers: Check that both the old and new personnel numbers are valid and exist in the system. You can do this by using transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data).
  
  
  Check Data Consistency: Ensure that all required infotypes for both personnel numbers are complete and consistent. Look for missing data or errors in infotypes related to the employee's master data.
  
  
  Review Authorizations: Ensure that the user performing the action has the necessary authorizations to change personnel numbers. This can be checked with the help of your SAP security team.
  
  
  Check for Locks: Use transaction code SM12 to check if there are any locks on the personnel numbers that might be causing the error. If there are locks, they may need to be released.
  
  
  Consult SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that might address this specific error. There may be patches or updates that resolve known issues.
  
  
  Debugging: If you have access to technical resources, debugging the process can help identify the exact point of failure and provide more insight into the error.
  
  
  Contact SAP Support: If the issue persists after trying the above solutions, consider reaching out to SAP Support for further assistance. Provide them with detailed information about the error and the steps you have already taken.
  
  
  Related Information
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and SM12 for managing personnel data and checking locks.
  Infotypes: Understand the infotypes related to personnel administration, as they play a crucial role in employee data management.
  User Roles: Ensure that user roles and authorizations are properly configured to prevent authorization-related issues.
  
  By following these steps, you should be able to identify and resolve the PB318 error in SAP.