How To Fix PB301 - The record you want to delete does not exist in Organizational Management

SAP Error Message - Details

• Message type: E = Error

• Message class: PB - PD: Message IDs Org. Management

• Message number: 301

• Message text: The record you want to delete does not exist in Organizational Management

What causes this issue?

The holder relationship from &V3& to &V4& of position &V1& with person
&V2& could not be found in Organizational Management. There are data
inconsistencies for person &V2& in Organizational Managment and
Personnel Administration.

How to fix this error?

If the inconsistency is not deliberate, you should use report RHINTE00
or RHINTE30 to correct the situation.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PB301 - The record you want to delete does not exist in Organizational Management ?

  The SAP error message PB301, which states "The record you want to delete does not exist in Organizational Management," typically occurs when you attempt to delete a record in the Organizational Management (OM) module that either does not exist or has already been deleted. This can happen for various reasons, including data inconsistencies or incorrect references.
  Causes of PB301 Error
  
  
  Non-Existent Record: The record you are trying to delete may not exist in the database. This could be due to a previous deletion or because the record was never created.
  
  
  Incorrect Object Type: You might be trying to delete a record of the wrong object type (e.g., trying to delete a position when you should be deleting a job).
  
  
  Data Inconsistencies: There may be inconsistencies in the data, such as missing relationships or dependencies that prevent the deletion of the record.
  
  
  Authorization Issues: Lack of proper authorization to delete the record can also lead to this error, although it typically results in a different error message.
  
  
  Incorrect Selection Criteria: The selection criteria used to identify the record for deletion may be incorrect, leading to the system not finding the record.
  
  
  Solutions to PB301 Error
  
  
  Verify Record Existence: Check if the record you are trying to delete actually exists in the system. You can do this by using transaction codes like PPOME (for organizational structure) or PPOSE (for position management) to search for the record.
  
  
  Check Object Type: Ensure that you are trying to delete the correct object type. Review the object type and ensure it matches what you intend to delete.
  
  
  Review Data Relationships: Investigate any dependencies or relationships that might be preventing the deletion. For example, if the record is linked to other records, you may need to delete those first.
  
  
  Use Correct Transaction: Make sure you are using the correct transaction code for deletion. For example, use PP01 for maintaining organizational units, positions, etc.
  
  
  Check Authorizations: Ensure that you have the necessary authorizations to delete records in Organizational Management. If you suspect authorization issues, consult with your SAP security team.
  
  
  Consult Logs: Check the application logs for any additional information that might help diagnose the issue. You can use transaction SLG1 to view logs related to the specific object.
  
  
  Data Consistency Check: If you suspect data inconsistencies, you may need to run consistency checks or use transaction PP01 to correct any issues.
  
  
  Related Information
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PPOME, PPOSE, PP01, and S_AHR_61016300 (for organizational management reports).
  SAP Notes: Check SAP Notes for any known issues or patches related to the error message PB301.
  Documentation: Review SAP documentation for Organizational Management to understand the structure and relationships of the data you are working with.
  
  If the issue persists after trying the above solutions, it may be beneficial to consult with your SAP support team or a technical consultant who can provide deeper insights into the specific configuration and data in your SAP system.