How To Fix PB006 - &1 &2 vacant - overlap records will be historically recorded or corrected

SAP Error Message - Details

• Message type: E = Error

• Message class: PB - PD: Message IDs Org. Management

• Message number: 006

• Message text: &1 &2 vacant - overlap records will be historically recorded or corrected

What causes this issue?

If vacancies already exist for the processed position, records will
corrected or archived.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PB006 - &1 &2 vacant - overlap records will be historically recorded or corrected ?

  The SAP error message PB006 indicates that there is an issue with overlapping records in the personnel administration module, specifically related to infotypes (data records) for an employee. This error typically arises when there are conflicting records for the same time period in the system, which can lead to inconsistencies in employee data.
  Cause:
  
  Overlapping Time Periods: The most common cause of this error is that there are multiple records for the same infotype that cover overlapping time periods. For example, if an employee has two different positions recorded that both start on the same date, this will trigger the error.
  Incorrect Data Entry: Manual data entry errors can lead to overlapping records, especially if changes are made without properly terminating previous records.
  Data Migration Issues: If data has been migrated from another system, it may not have been cleaned up properly, leading to overlaps.
  
  Solution:
  
  Review Records: Check the infotype records for the employee in question. Look for any overlapping entries in the relevant infotypes (e.g., IT0001 for Organizational Assignment, IT0002 for Personal Data, etc.).
  Correct Overlaps: If you find overlapping records, you will need to either delete or adjust the records to ensure that there are no overlaps. This may involve terminating one of the records or adjusting the start and end dates.
  Use Transaction Codes: You can use transaction codes like PA30 (Maintain HR Master Data) to view and edit the infotype records.
  Consult with HR: If you are unsure about which records to modify, consult with your HR department or the person responsible for maintaining employee data to ensure that changes are made correctly.
  Check for Historical Records: If the system allows, you may need to check if historical records are being maintained and how they are being handled in the system.
  
  Related Information:
  
  Infotypes: Infotypes are data structures in SAP that store specific types of information about employees. Each infotype has a defined validity period.
  Data Consistency: Maintaining data consistency is crucial in HR systems to ensure accurate reporting and compliance with regulations.
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message, as SAP frequently releases updates that may address known issues.
  Documentation: Refer to SAP documentation or help files for more detailed information on managing infotypes and resolving data conflicts.
  
  If the issue persists after following these steps, it may be beneficial to reach out to SAP support or your internal IT team for further assistance.