How To Fix PA259 - Authorization missing: system was not able to read all infotype records

SAP Error Message - Details

• Message type: E = Error

• Message class: PA - Recruitment Messages

• Message number: 259

• Message text: Authorization missing: system was not able to read all infotype records

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message PA259 - Authorization missing: system was not able to read all infotype records ?

  The SAP error message PA259, which states "Authorization missing: system was not able to read all infotype records," typically occurs when a user attempts to access certain infotype records in the Human Capital Management (HCM) module but lacks the necessary authorizations to do so. This can happen in various scenarios, such as when trying to view or edit employee data.
  Cause:
  
  Missing Authorizations: The user does not have the required authorization objects assigned to their user profile to access specific infotypes.
  Role Configuration: The roles assigned to the user may not include the necessary permissions for the infotypes they are trying to access.
  Infotype-Specific Restrictions: Certain infotypes may have specific restrictions based on the organizational structure or other criteria that the user does not meet.
  User Group Restrictions: The user may belong to a user group that is restricted from accessing certain infotypes.
  
  Solution:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after encountering the error to see which authorization checks failed. This will provide insight into what specific authorizations are missing.
  Review the authorization objects related to the infotypes in question (e.g., P_ORGIN, P_PERNR, etc.).
  
  
  
  Role Assignment:
  
  Ensure that the user has the appropriate roles assigned that include the necessary authorizations for the infotypes they need to access.
  If roles need to be modified, this can be done using transaction code PFCG.
  
  
  
  Consult with Security Team:
  
  If you do not have the necessary permissions to modify roles or authorizations, contact your SAP security team or administrator to request the required access.
  
  
  
  Testing:
  
  After adjustments are made, have the user log out and log back in to ensure that the new authorizations take effect.
  Test the access again to confirm that the issue is resolved.
  
  
  
  Related Information:
  
  Authorization Objects: Familiarize yourself with the relevant authorization objects for HCM, such as:
  
  P_ORGIN: Organizational Management
  P_PERNR: Personnel Administration
  P_TCODE: Transaction Code
  
  
  Transaction Codes:
  
  SU53: Display Authorization Check
  PFCG: Role Maintenance
  SE93: Transaction Codes
  
  
  Documentation: Review SAP documentation or internal guidelines regarding user roles and authorizations in your organization.
  
  By following these steps, you should be able to identify and resolve the authorization issues leading to the PA259 error message.