How To Fix PA173 - Position & is not marked as a vacancy

SAP Error Message - Details

• Message type: E = Error

• Message class: PA - Recruitment Messages

• Message number: 173

• Message text: Position & is not marked as a vacancy

What causes this issue?

Only vacant positions are listed as possible entries in the
<LS>Vacancy</> field of infotype 4002 <LS>Vacancy assignment</>.
However, in principle you can also assign the applicant to positions
which are not marked vacant.
Linking applicants with positions is also supported by functions
in <LS>PD</>'s <LS>Career and Succession Planning</> component.
For this reason, the user simply receives a warning at this stage in
processing that the vacancy specified is not contained in the table
of vacancies.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PA173 - Position & is not marked as a vacancy ?

  The SAP error message PA173 "Position & is not marked as a vacancy" typically occurs in the context of personnel administration or organizational management when trying to assign a position to an employee or when attempting to create a new position. This error indicates that the position you are trying to work with is not designated as a vacancy, which is necessary for certain HR processes.
  Cause:
  
  Position Not Marked as Vacancy: The position you are trying to assign is not marked as a vacancy in the system. In SAP, a vacancy is a position that is available for assignment to an employee.
  Incorrect Position Status: The position may be inactive or not set up correctly in the organizational structure.
  Configuration Issues: There may be configuration settings in the SAP system that prevent the position from being recognized as a vacancy.
  
  Solution:
  
  
  Check Position Status:
  
  Go to the transaction code PPOME (or PPOSE) to view the organizational structure.
  Locate the position in question and check its status. Ensure that it is marked as a vacancy.
  
  
  
  Mark Position as Vacancy:
  
  If the position is not marked as a vacancy, you can change its status. This typically involves editing the position details and ensuring that the "Vacancy" checkbox is selected.
  
  
  
  Create a New Vacancy:
  
  If the position should be a new vacancy, you may need to create a new position and ensure it is marked as a vacancy during the creation process.
  
  
  
  Check Organizational Management Settings:
  
  Ensure that the organizational management settings are correctly configured to allow for vacancies. This may involve consulting with your SAP HR administrator or a functional consultant.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help files related to organizational management and personnel administration for additional guidance on managing positions and vacancies.
  
  
  
  User Authorization:
  
  Ensure that you have the necessary authorizations to make changes to positions and vacancies in the SAP system.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PPOME (Display Organization and Staffing), PPOSE (Change Organization and Staffing), and PO13 (Maintain Position).
  SAP Notes: Check for any SAP Notes related to this error message for specific patches or updates that may address the issue.
  Training and Support: If you are unsure about making changes, consider reaching out to your SAP HR support team or attending training sessions on organizational management.
  
  By following these steps, you should be able to resolve the PA173 error and successfully manage positions and vacancies within your SAP system.