How To Fix PA055 - & is not a former employee

SAP Error Message - Details

• Message type: E = Error

• Message class: PA - Recruitment Messages

• Message number: 055

• Message text: & is not a former employee

What causes this issue?

When carrying out the initial entry of applicant data, you made an
entry in the <LS>Pers.no.</> field and thereby treated the applicant as
an employee of your enterprise. However, by making an entry in the
<LS>App.gp</>, you have assigned the applicant to an applicant group in
applicant class <LS>AP</> (external applicant).
The system has checked the employee master data and has realized that
the employee whose personnel number you have entered had not left your
enterprise when you entered the initial basic applicant data. The
applicant cannot be considered an external applicant.
The assignment of a personnel number to an applicant group of applicant
class <LS>LS</> (external applicant) is only permissible if the
applicant is a former employee of your enterprise at the time of the
initial entry of basic applicant data.

How to fix this error?

You must assign the employee (who has not yet left the organization) to
applicant group of applicant class <LS>P</> (internal applicant).
Change your entry as relevant in the <LS>App.gp.</> field.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PA055 - & is not a former employee ?

  The SAP error message PA055 typically indicates that the system is unable to find a record for the employee in question, and the message often states that the individual is not recognized as a former employee. This error can occur in various contexts, such as when trying to access employee data, process payroll, or perform other HR-related functions.
  Cause:
  
  Incorrect Personnel Number: The personnel number entered may be incorrect or does not exist in the system.
  Data Deletion: The employee record may have been deleted or archived, making it unavailable for the current operations.
  Status Issues: The employee may not have the correct status in the system (e.g., not marked as a former employee when they should be).
  Authorization Issues: The user may not have the necessary permissions to access the employee's data.
  Time Period: The date range being queried may not include the employee's active period.
  
  Solution:
  
  Verify Personnel Number: Double-check the personnel number entered to ensure it is correct.
  Check Employee Status: Look into the employee's status in the system to confirm whether they are marked as active or former.
  Review Data: If the employee was recently terminated, ensure that their data has not been archived or deleted.
  Authorization Check: Ensure that the user has the necessary authorizations to view the employee's data.
  Consult HR Module: If the issue persists, consult with your HR module administrator or SAP support team to investigate further.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check the employee's records.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Refer to SAP Help documentation for more details on employee status and data management.
  Support: If the issue cannot be resolved internally, consider reaching out to SAP support for assistance.
  
  By following these steps, you should be able to identify the cause of the PA055 error and take appropriate action to resolve it.