How To Fix PA028 - Performance date is before date of initial entry of applicant data

SAP Error Message - Details

• Message type: E = Error

• Message class: PA - Recruitment Messages

• Message number: 028

• Message text: Performance date is before date of initial entry of applicant data

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message PA028 - Performance date is before date of initial entry of applicant data ?

  The SAP error message PA028, which states "Performance date is before date of initial entry of applicant data," typically occurs in the context of personnel administration or talent management modules when there is an inconsistency between the performance date and the date when the applicant or employee data was initially entered into the system.
  Cause:
  
  Date Mismatch: The performance date you are trying to enter or process is earlier than the date when the applicant or employee data was first recorded in the system. This can happen if:
  
  You are trying to evaluate or record performance for a period that predates the employee's official start date or the date their data was entered into the system.
  There may be a configuration issue or data entry error where the dates are not aligned correctly.
  
  
  
  Solution:
  
  
  Check Dates: Verify the performance date you are trying to enter. Ensure that it is not earlier than the date of initial entry of the applicant data. You can do this by:
  
  Navigating to the employee's or applicant's record in SAP and checking the "Initial Entry Date" or "Start Date."
  Adjusting the performance date to a valid date that is on or after the initial entry date.
  
  
  
  Data Correction: If the initial entry date is incorrect, you may need to correct it. This should be done with caution and typically requires appropriate authorization:
  
  Consult with your HR or SAP administrator to determine if the initial entry date can be adjusted.
  Ensure that any changes comply with your organization's data management policies.
  
  
  
  Configuration Review: If this error occurs frequently, it may be worth reviewing the configuration settings in your SAP system to ensure that they align with your organization's processes and that there are no systemic issues causing these date mismatches.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for additional guidance on handling this specific error message. This can provide insights into best practices and troubleshooting steps.
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide patches or updates that could resolve underlying issues.
  User Roles and Permissions: Ensure that the user attempting to enter or modify performance data has the necessary permissions to do so, as restrictions may also lead to errors.
  Training and Support: If users are frequently encountering this error, consider providing additional training on how to enter performance data correctly in relation to employee records.
  
  By following these steps, you should be able to resolve the PA028 error and ensure that performance data is entered correctly in relation to applicant or employee records.