How To Fix P2640 - Attendance/absence reason &1 not permitted for time event type &2

SAP Error Message - Details

• Message type: E = Error

• Message class: P2 - Messages for HR Time Management

• Message number: 640

• Message text: Attendance/absence reason &1 not permitted for time event type &2

What causes this issue?

The attendance/absence &V1& is not permitted for time event type &V2&.
An absence reason is only permited for certain time event types.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message P2640 - Attendance/absence reason &1 not permitted for time event type &2 ?

  The SAP error message P2640, which states "Attendance/absence reason &1 not permitted for time event type &2," typically occurs in the context of time management within SAP, particularly when dealing with attendance and absence records. This error indicates that there is a mismatch between the attendance/absence reason code and the time event type being used.
  Cause:
  
  Configuration Issues: The attendance/absence reason code (e.g., sick leave, vacation) is not configured to be used with the specified time event type (e.g., clock-in, clock-out).
  Incorrect Data Entry: The user may have entered an invalid combination of attendance/absence reason and time event type.
  Authorization Issues: The user may not have the necessary permissions to use the specified reason code with the time event type.
  Customizations: If there are custom developments or enhancements in the system, they may not be handling the combination correctly.
  
  Solution:
  
  
  Check Configuration:
  
  Go to the configuration settings in SAP for time management (usually in the SPRO transaction).
  Verify the settings for attendance/absence reasons and ensure that they are correctly assigned to the relevant time event types.
  Ensure that the reason code is allowed for the specific time event type in the configuration.
  
  
  
  Review Data Entry:
  
  Double-check the entries made by the user to ensure that the correct attendance/absence reason is being used with the appropriate time event type.
  If necessary, provide training or guidelines to users on how to correctly enter time events.
  
  
  
  Authorization Check:
  
  Ensure that the user has the necessary authorizations to use the specified attendance/absence reason with the time event type.
  Review the user roles and permissions in the system.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific details on the configuration of attendance/absence reasons and time event types.
  
  
  
  Debugging:
  
  If the issue persists, consider debugging the process to identify where the validation is failing. This may require technical assistance from an SAP ABAP developer.
  
  
  
  Contact SAP Support:
  
  If you are unable to resolve the issue through the above steps, consider reaching out to SAP support for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PT60 (Time Evaluation), and SPRO (Customizing).
  Documentation: Review SAP Help Portal for detailed information on time management and configuration settings.
  User Training: Ensure that users are trained on the correct usage of attendance and absence reasons in conjunction with time event types.
  
  By following these steps, you should be able to identify and resolve the cause of the P2640 error in SAP.