How To Fix P2642 - No grouping assigned to employee for time recording

SAP Error Message - Details

• Message type: E = Error

• Message class: P2 - Messages for HR Time Management

• Message number: 642

• Message text: No grouping assigned to employee for time recording

What causes this issue?

No <ZK>Personnel Area Subgroups for Time Recording</> could be
determined for the employee with personnel number &V1&.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

In table T001P, you need to define a <ZK>Personnel Subareas Group for
Time Reporting</> (MOBDE field) for the employee's <ZK>Personnel Area</>
and <ZK>Personnel Subarea</> attributes.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message P2642 - No grouping assigned to employee for time recording ?

  The SAP error message P2642: No grouping assigned to employee for time recording typically occurs in the context of time management and payroll processing within the SAP system. This error indicates that the employee in question does not have a grouping assigned that is necessary for time recording.
  Cause:
  
  Missing Grouping Assignment: The employee does not have a time recording grouping assigned in their personnel data. This grouping is essential for categorizing employees based on their time recording requirements.
  Incorrect Configuration: The configuration settings in the time management module may not be set up correctly, leading to the absence of groupings for certain employee types.
  Data Entry Errors: There may be errors in the employee master data, such as missing or incorrect entries in the relevant fields.
  
  Solution:
  
  
  Assign Grouping:
  
  Go to the employee's master data in the SAP system (Transaction code: PA30).
  Check the "Time Management" infotype (IT 0007) or the relevant infotype where the grouping is defined.
  Ensure that a valid time recording grouping is assigned to the employee. If not, assign the appropriate grouping based on the employee's role and requirements.
  
  
  
  Review Configuration:
  
  Check the configuration settings in the time management module (Transaction code: SPRO).
  Navigate to Time Management > Time Recording > Define Time Recording Groupings and ensure that the groupings are correctly defined and assigned to the relevant employee types.
  
  
  
  Data Validation:
  
  Validate the employee's master data for any inconsistencies or missing information.
  Ensure that all required fields are filled out correctly.
  
  
  
  Testing:
  
  After making the necessary changes, test the time recording functionality for the employee to ensure that the error no longer occurs.
  
  
  
  Related Information:
  
  Documentation: Refer to SAP Help documentation for detailed information on time management and employee master data configuration.
  Transaction Codes:
  
  PA30: Maintain HR Master Data
  SPRO: Customizing Implementation Guide
  
  
  Support: If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting with an SAP HR expert for further assistance.
  
  By following these steps, you should be able to resolve the P2642 error and ensure that the employee can successfully record their time.