How To Fix P2305 - WS substitution incompatible with break entry

SAP Error Message - Details

• Message type: E = Error

• Message class: P2 - Messages for HR Time Management

• Message number: 305

• Message text: WS substitution incompatible with break entry

What causes this issue?

You have recorded a work schedule rule substitution. You cannot record
breaks at the same time.

How to fix this error?

You can record breaks for a substitution with individual working time,
for a daily work schedule substitution or on their own.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message P2305 - WS substitution incompatible with break entry ?

  The SAP error message P2305, which states "WS substitution incompatible with break entry," typically occurs in the context of work scheduling and substitution processes in SAP. This error indicates that there is a conflict between a substitution entry and a break entry in the work schedule.
  Cause:
  The error arises when:
  
  A substitution is defined for a work schedule that overlaps with a break entry.
  The system detects that the substitution period does not align correctly with the defined breaks, leading to inconsistencies in the work schedule.
  
  Solution:
  To resolve the P2305 error, you can take the following steps:
  
  
  Check Substitution Entries:
  
  Go to the transaction code for managing substitutions (e.g., PA30 for infotype 2001).
  Review the substitution entries for the employee in question and ensure that they do not overlap with any break entries.
  
  
  
  Review Break Entries:
  
  Check the break entries defined in the work schedule for the employee.
  Ensure that the break times are correctly defined and do not conflict with the substitution times.
  
  
  
  Adjust Time Management Settings:
  
  If necessary, adjust the time management settings to ensure that the substitution and break entries are compatible.
  This may involve modifying the work schedule or the specific entries for the employee.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for detailed guidance on managing substitutions and breaks in work schedules.
  
  
  
  Testing:
  
  After making adjustments, test the changes to ensure that the error no longer occurs and that the work schedule functions as intended.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PA20 (Display HR Master Data), and others related to time management.
  Infotypes: Understand the relevant infotypes, particularly Infotype 2001 (Absences) and Infotype 2002 (Attendances), as they relate to substitutions and breaks.
  SAP Notes: Check for any SAP Notes related to this error message for additional insights or patches that may address the issue.
  
  If the problem persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant who specializes in SAP Time Management.