How To Fix O9858 - Purchase item &1/&2 is not exchange related

SAP Error Message - Details

• Message type: E = Error

• Message class: O9 - IS-Oil: TD - Scheduling, loading, delivery confirmation

• Message number: 858

• Message text: Purchase item &1/&2 is not exchange related

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message O9858 - Purchase item &1/&2 is not exchange related ?

  The SAP error message O9858 indicates that a specific purchase item is not marked as exchange-related. This typically occurs in the context of procurement processes where items are expected to be exchanged or returned, but the system does not recognize the item as eligible for such transactions.
  Cause:
  
  Item Configuration: The purchase item may not be configured correctly in the material master. Specifically, the item may not have the "Exchange" indicator set.
  Document Type: The document type used for the purchase order may not support exchange-related transactions.
  Vendor Settings: The vendor associated with the purchase item may not be set up to handle exchanges.
  Transaction Type: The transaction type being used may not be compatible with exchange processes.
  
  Solution:
  
  
  Check Material Master:
  
  Go to the material master record for the item in question (transaction code MM03).
  Verify that the "Exchange" indicator is set in the relevant views (e.g., Purchasing view).
  If it is not set, you may need to update the material master to enable exchange functionality.
  
  
  
  Review Purchase Order Document Type:
  
  Check the document type used for the purchase order. Ensure that it is configured to allow exchange transactions.
  You may need to consult with your SAP configuration team to adjust the settings if necessary.
  
  
  
  Vendor Configuration:
  
  Review the vendor master data (transaction code XK03) to ensure that the vendor is set up to handle exchanges.
  If the vendor is not configured for exchanges, you may need to update the vendor settings.
  
  
  
  Transaction Type Validation:
  
  Ensure that the transaction type being used is appropriate for exchange-related processes. If not, consider using a different transaction type that supports exchanges.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for additional guidance on configuring exchange-related items and transactions.
  
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  User Roles and Authorizations: Ensure that the user attempting the transaction has the necessary authorizations to perform exchange-related activities.
  Testing: After making any changes, conduct tests to ensure that the error does not reoccur and that the exchange process works as intended.
  
  If the issue persists after following these steps, it may be beneficial to engage with your SAP support team or consult with an SAP expert for further assistance.