How To Fix O1641 - Adjusted quantity is greater than received quantity.

SAP Error Message - Details

• Message type: E = Error

• Message class: O1 - IS-Oil : Message pool exchanges

• Message number: 641

• Message text: Adjusted quantity is greater than received quantity.

What causes this issue?

The book receipt item quantity exceeds the total volume received for
the current period. If this adjustment is posted it will result in a
negative logical inventory balance for receipts in the current period.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

The key used to determine the logical inventory balance is:
Exchange partner - &V1&
Exchange number - &V2&
Material - &V3&
Plant - &V4&

System Response

This is a warning and the document can still be posted.

How to fix this error?

You can proceed with the posting, change the quantity or delete the
line item before Posting the document.
You can review logical inventory balances by executing pre-defined
exchange balance reports in the Logistics Information System (LIS).
<DS:TRAN.MC10>Proceed</> to LIS flexible analysis to execute exchange
balance reports.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message O1641 - Adjusted quantity is greater than received quantity. ?

  The SAP error message O1641, "Adjusted quantity is greater than received quantity," typically occurs during inventory management or when processing goods movements in SAP. This error indicates that the system is trying to adjust a quantity that exceeds the quantity that has been received or recorded in the system.
  Cause:
  
  Incorrect Quantity Adjustment: The user is attempting to adjust the quantity of goods in a way that exceeds the amount that was originally received.
  Data Entry Error: There may have been a mistake in entering the quantities during the goods receipt or adjustment process.
  System Configuration Issues: There could be issues with how the system is configured to handle inventory adjustments.
  Timing Issues: The adjustment may be attempted after the goods receipt has been posted, and the system does not allow adjustments that exceed the received quantity.
  
  Solution:
  
  Verify Received Quantity: Check the original goods receipt document to confirm the quantity that was actually received. Ensure that the adjustment you are trying to make does not exceed this quantity.
  Correct the Adjustment: If the adjustment quantity is indeed incorrect, modify it to be less than or equal to the received quantity.
  Review Inventory Records: Look at the inventory records to ensure that there are no discrepancies between what is recorded in the system and what is physically available.
  Consult with a Supervisor: If you are unsure about the correct quantities, consult with a supervisor or someone responsible for inventory management to clarify the correct adjustment.
  Check for Open Transactions: Ensure that there are no open transactions that might affect the quantities, such as pending goods issues or other adjustments.
  System Configuration: If the issue persists, it may be necessary to review the system configuration or consult with your SAP support team to ensure that the system is set up correctly for handling inventory adjustments.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as MIGO (Goods Movement) or MB1A (Goods Withdrawal) to navigate through inventory adjustments.
  Documentation: Review SAP documentation or help files related to inventory management and goods movements for additional guidance.
  User Roles and Permissions: Ensure that you have the appropriate permissions to make adjustments in the system, as restrictions may lead to errors.
  Training: If you frequently encounter this error, consider additional training on inventory management processes within SAP to better understand how to handle adjustments correctly.
  
  By following these steps, you should be able to resolve the O1641 error and successfully process your inventory adjustments.