How To Fix NI097 - You are updating the "actual" data (see long text)

SAP Error Message - Details

• Message type: E = Error

• Message class: NI - Document index processing

• Message number: 097

• Message text: You are updating the "actual" data (see long text)

What causes this issue?

Version '000' contains the original of the document index. This will be
changed as a result of running the report.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check whether you really want to change the actual data in version
'000' and check whether the data on the selection screen is correct.
If you write the data directly into version '000', take note of the
messages in the list display. Rectify the causes of these errors and
then update the data in the relevant purchasing documents.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message NI097 - You are updating the "actual" data (see long text) ?

  The SAP error message NI097 indicates that you are attempting to update "actual" data in a way that is not permitted. This typically occurs in the context of financial or controlling modules where actual data is meant to be immutable after it has been posted. The error serves as a safeguard to prevent unintended changes to finalized data.
  Cause:
  
  Attempting to Modify Actual Data: The most common cause of this error is that a user is trying to change data that has already been posted as actuals in the system. This could happen in various transactions, such as posting invoices, journal entries, or other financial transactions.
  Incorrect Transaction Type: You might be using a transaction that is not intended for modifying actual data.
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to perform the action, leading to this error.
  
  Solution:
  
  Check Transaction Type: Ensure that you are using the correct transaction for the action you want to perform. If you need to make adjustments, look for a transaction that allows for adjustments or corrections (e.g., using a reversal or adjustment entry).
  Use Adjustment Transactions: If you need to correct or adjust actual data, use the appropriate adjustment transactions (like credit memos, reversal postings, etc.) instead of trying to directly modify the actual data.
  Consult with Finance Team: If you believe that a change is necessary, consult with your finance or controlling team to understand the proper procedure for making adjustments to actual data.
  Review Authorizations: Ensure that you have the necessary authorizations to perform the action you are attempting. If not, contact your system administrator to review and adjust your permissions.
  
  Related Information:
  
  Long Text: The long text associated with the error message usually provides additional context or instructions on how to proceed. It is advisable to read this text carefully.
  SAP Notes: Check SAP Notes for any specific guidance or updates related to this error message. SAP frequently updates its documentation and may have specific notes addressing this issue.
  Documentation: Review SAP documentation related to the specific module you are working in (e.g., FI, CO) for best practices on handling actual data.
  
  By following these steps, you should be able to resolve the NI097 error and proceed with your tasks in SAP.