How To Fix NAA380 - Bus. volume data version &1 for condition record &2 must not be deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: NAA - Subsequent settlement (Purchasing)

• Message number: 380

• Message text: Bus. volume data version &1 for condition record &2 must not be deleted

What causes this issue?

Business volume data for version &V1& must not be deleted, as the
characteristic period-specific condition record or main condition record
does not match the version.

System Response

Processing is terminated.

How to fix this error?

Contact your system administrator. An internal program error occurred.

Procedure for System Administrators

Contact SAP, if possible quoting the steps needed to reproduce the
problem.
Function module &V3& was called with invalid data.
The transferred condition record has (internal number &V2&.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message NAA380 - Bus. volume data version &1 for condition record &2 must not be deleted ?

  The SAP error message NAA380 indicates that there is an issue with the business volume data version for a specific condition record. This error typically arises in the context of pricing or condition records in SAP, particularly when dealing with the condition technique used in pricing.
  Cause:
  The error message "NAA380 Bus. volume data version &1 for condition record &2 must not be deleted" usually occurs due to one of the following reasons:
  
  
  Data Integrity Issues: The system is trying to delete a condition record that is still being referenced by business volume data. This means that the condition record is still in use or linked to transactions that require it.
  
  
  Incorrect Deletion Attempt: The user may be attempting to delete a condition record that is not eligible for deletion due to existing dependencies or configurations.
  
  
  Configuration Errors: There may be configuration settings in the pricing procedure or condition types that prevent the deletion of certain records.
  
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Dependencies: Investigate if the condition record is being used in any active transactions or if there are any dependencies that prevent its deletion. You can do this by checking the related documents or transactions that reference the condition record.
  
  
  Review Business Volume Data: Look into the business volume data associated with the condition record. If there are existing entries that reference the condition record, you may need to address those first before attempting to delete the record.
  
  
  Use Transaction Codes: Utilize transaction codes such as VK11 (Create Condition), VK12 (Change Condition), or VK13 (Display Condition) to review the condition records and their statuses.
  
  
  Consult Documentation: Review SAP documentation or help resources related to condition records and business volume data to understand the specific requirements and restrictions for deletion.
  
  
  Seek Help from SAP Support: If the issue persists and you cannot identify the cause, consider reaching out to SAP support for assistance. They can provide insights based on the specific configuration and version of your SAP system.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for managing condition records, such as VK11, VK12, and VK13.
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide additional context or solutions.
  Configuration Settings: Review the configuration settings for pricing procedures and condition types in your SAP system to ensure they are set up correctly.
  
  By following these steps, you should be able to identify the cause of the NAA380 error and take appropriate action to resolve it.